Job Summary
We’re looking for a highly organized Talent Operations Coordinator to support the logistics behind our hiring process—from interview scheduling through onboarding.
This contract role is focused on coordination and candidate experience, ensuring every interview, communication, and onboarding step runs smoothly and efficiently. You’ll partner closely with recruiters and hiring teams, but this is an operations-focused role centered on execution, organization, and process.
While this role begins as a contract position, there is potential for longer-term opportunities based on performance and business needs.
If you enjoy creating structure, managing details, and keeping things running seamlessly behind the scenes, this role is a great fit.
Responsibilities
Coordinate and schedule interviews across multiple teams and time zones, supporting 2–4 recruiters
Manage candidate logistics from interview stage through offer and onboarding
Initiate and support onboarding processes to ensure a smooth new hire experience
Maintain and update the Applicant Tracking System (ATS) with accuracy and consistency
Track candidate movement and ensure timely communication and scheduling follow-ups
Support reporting and data tracking for the Talent Acquisition team
Partner with recruiters, hiring managers, and HR to keep hiring processes organized and on track
Assist with coordination of hiring events and university recruiting logistics
Handle a variety of administrative and operational tasks that support the TA team
Required Skills
Highly organized with strong attention to detail and ability to manage multiple priorities
Strong scheduling and coordination skills (calendars, logistics, timelines)
Comfortable working in systems and maintaining accurate data
Proficient in Excel and Microsoft Office
Clear and professional written and verbal communication
Strong problem-solving skills and ability to adapt in a fast-paced environment
Ability to manage repetitive processes with consistency and accuracy
Education & Experience
1–3+ years of experience in coordination, scheduling, operations, or administrative support roles
Experience managing complex calendars or scheduling across multiple stakeholders
Experience working in systems (ATS, HR systems, or similar tools)
Workday experience preferred but not required