TA Coordinator

About the Team:

The Global Talent Acquisition team is a high-performing group of recruitment subject matter experts who are committed to building strong partnerships with candidates as well as our internal stakeholders across the globe. We strive to provide exceptional, reliable recommendations and service, while fostering a flawless candidate experience. We value creativity, free-thinking/ideation as well as collaboration. It is our belief that bringing diverse perspectives and experiences together provides a strong foundation for both personal and professional growth and development. 

This role is a remote position based in India on a 12-month fixed-term contract, working the night shift to support U.S. time zones as part of our global recruiting operations.

About the Role:

We are looking for a temporary / contract Talent Acquisition (TA) Coordinator to support significant growth over the next 12 months. You will join a fast growing global Talent Acquisition team that is responsible for full-cycle recruitment of the best talent in the market as we build and scale AlphaSense. This contract TA Coordinator will join an established team of coordinators and recruiters and will provide administrative and operational support to ensure the candidate experience runs smoothly at all times. 

While this is a temporary position for a duration of 12 months,  there may be opportunities for an extended contract or conversion to a permanent role based on business needs and performance. This would be a great role for someone with an interest in building or may have started their career in Talent or HR/People Operations role! 

What You’ll Do:

• Provide administrative support to the Talent Acquisition team, such as posting job openings, sending offer letters, pulling reports, organizing Google Drive, editing presentations, etc. 
• Correspond with candidates throughout the entire interview process, including scheduling phone/video interviews, sending out case studies/assignments, managing candidates in our Applicant Tracking System (Greenhouse) and providing updates to the team. 
• Become a Greenhouse power-user and assist in the management and administration of the system so that our team can be efficient, consistent, and have accurate data at all times.
• Partner closely with our team of coordinators and recruiters to learn and improve upon our existing programs and processes. 
• As needed, provide in-office support for any onsite candidate interviews in our office, including booking conference rooms, greeting candidates, and ensuring interviews are running on schedule.
• As needed, collaborate with the people operations team to ensure a seamless transition from candidate to employee, and ensure that everyone has what they need for new hire orientation. 

Who You Are:

• Energetic and Approachable: You bring a positive attitude, are friendly, and eager to assist, making you an excellent main point of contact for candidates and internal teams.
• Highly Organized and Process-Oriented: You excel at creating, documenting, and implementing systems and processes that keep you and your team consistent and efficient.
• Detail-Oriented and Meticulous: You have a keen eye for detail, ensuring candidate-facing communications like emails and job descriptions are polished and error-free.
• Exceptional Communicator: With strong written, verbal, and interpersonal skills, you can effectively engage with a high volume of candidates, recruiters, and hiring managers.
• Driven and Self-Motivated: You thrive in high-growth environments with ambitious goals, eager to contribute to building a business at scale.
• Sense of Urgency and Accountability: Your excellent time-management skills and follow-through ensure tasks are completed efficiently and accurately.
• Adaptable and Flexible: You embrace fast-paced environments and adapt seamlessly to change.
• Creative and Entrepreneurial: You see growth opportunities in challenges, taking ownership of projects and driving innovation.
• Eager to Learn and Develop: With access to training and tools, you're open to growth and committed to advancing your career at AlphaSense.
• Professional and Trustworthy: You handle sensitive information with integrity, discretion, and confidentiality.
• Tech-Savvy: Proficient in Google Suite (Gmail, Calendar, Sheets, Docs), you leverage technology to its full potential. Strong proficiency with ATS systems, especially Greenhouse, is highly preferred.

Duration: Fixed Term: 1 year
Shift Timings: 8 PM to 5 AM IST