Supply Chain Management Officer

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Temporary

Job Description:

Position Purpose:

The Procurement Officer is responsible for overall SCM steps in the BRCRP.  This includes Sourcing, Procurement, Vendor Management, Reporting to the Procurement Coordinator.

Key Objectives of the Position

• Compiles information, records and quotations to prepare purchase orders for procurement of material, equipment, tools, parts and services.

• Conducts research/source and response to internal and external inquiries for status and information

• Define and select the sourcing method as per WV policy and product/service nature.

Position is accountable for the following:

Sourcing:

• Prepare the RFI/RFQ/RFP as per the user’s requirement and sourcing method.

• Float the RFI/RFQ/RFP as per appropriate method (Restricted/Open/International)

• Collect and compile the proposals and evaluate all the proposal for pre-selection criterion, technical and financial proposals.

• Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales;

Ensure quality and issue PO to supplier:

• Check the quality and sample before finalization of award and get confirmation from the users.

• Document all facts and figures in the comparative bid analysis and get it approved by the appropriate authority.

• Negotiation and verification and market assessment in case of requirement.

• Collect feedback from other clients regarding their performance of shortlisted suppliers and ensure Block Party Screening on shortlisting

• Award the contract or issue PO duly approved by the appropriate authority.

Ensure delivery and bill submission:

• Handover the PO and sample to the Warehouse Staffs to ensuring deliver as per sample.

• Ensure timely delivery and pursue regularly.

• Communicate with the requestor regarding the delivery update proactively.

• Get the signed delivery challan.

• Ensure preparation of Payment Requests, makes sure all documents are attached as per the payment check list and forwards for approval;

Supplier relationship:

• Manage day-to-day supplier relationship for assigned commodities;

• Communicate with the external stakeholders for any issue related to specification budget, quality conformance and process related issues.

• Coordinate with suppliers to ensure on-time delivery.

• Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts.

• Ensure that suppliers/vendors are paid on time against right quantity received by WV.

Documentation, monitoring and control:

• Study the policy regularly and avoid any non-compliance issues

• Report all complexities and deviations to the supervisor/line manager

• Support the supervisor and business analyst by providing data on various factors.

• Clear understanding on procurement process related documentation and audit queries.

• Manage the Procurement within the minimum lead time

• Carry out additional responsibilities and projects as assigned by the supervisor.

Professional & Personal Development:

• Demonstrating an understanding of commitment to World Vision’s Core Values in the approach to work and relationships;

• Current career plan that is consistent with World Vision’s strategic goal

• Work and Life balance

Education: Graduation or Masters in any discipline

Experience:

• Minimum 02 years of experience in the supply chain and procurement role.

• Good Supply Chain Management expertise

Work Environment: Bangladesh Rohingya Response Program

Salary: Negotiable
Availability: Candidates with immediate joining availability will be given preference.
Workplace: On-site (office-based)

Employment Status: 6‑month contractual position, with the possibility of extension subject to donor approval.

World Vision is committed to first do no harm to children or adult beneficiaries, to respect the rights of all beneficiaries, and to uphold the best interests of children as a primary consideration in all actions and decisions; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy.

World Vision Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. World Vision Bangladesh as Child Safe Organization discourages anyone to apply with prior record of conviction related with child neglect, abuse and exploitation.

Women & Persons with Disability are highly encouraged to apply.

Applicant Types Accepted:

Local Applicants Only