Supervisory Supply Management Specialist

Supervisory Supply Management Specialist

Department: Department of Veterans Affairs

Location(s): Hines, Illinois

Salary Range: $139211 - $180974 Per Year

Job Summary: The Chief Supply Chain Officer (CSCO)for the Edward Hines Jr. VA Hospital, a level 1a complexity VHA facility within the Veterans Integrated Service Network 12 (VISN 12). The CSCO is, responsible for development and integration of a cohesive, forward-looking supply chain that ensures logistical requirements of the Hines VA Heath Care System (HCS) with multiple sites of care and supported catchment area are met.

Major Duties:

• Chief Supply Chain Officer (CSCO) oversees, guides, manages and integrates supply chain operations across the organization, including planning/coordination with fiscal, acquisition, clinical and administrative operations Establishes, monitors and manages performance and measurement of logistics functions throughout the Hines VA for all aspects of supply chain including requirements determination, purchasing, transportation, distribution acquisition planning/coordination/oversight, tracking, inventory management/control, reconciliation of undelivered orders and disposition of supplies and equipment Conducts logistics audits, compliance reviews and program effectiveness and efficiency reviews based on self-developed and nationally developed standards, of all Hines VA HCS activities to ensure they provide satisfactory levels of service and comply with all applicable laws, rules, regulations, directives and procedures. CSCO identifies specific requirements for money, manpower, material, facilities and services needed to support the program and correlating those requirements with program plans to assure needed support is provided at right time and place Exercises knowledge of agency program planning, funding and management information systems and utilizes broad knowledge and skills of organization functions and activities to provide logistical support and coordinate and evaluate the efforts of functional specialists to identify specific requirements to develop and adjust plans and schedules for the actions needed to meet requirements timely Plans forecasts and executes budget for healthcare resources and services, supplies, subsistence, durable medical equipment, medical gases, expendable, non-expendable and capital equipment, inventory management, warehouse operations, transportation and distribution. CSCO serves a critical member of the Hines VA HCS leadership team and reports directly to the Associate Director of Operations (ADO), an executive at the Hines VA HCS. Responsible for providing expert technical and analytical advice to the Medical Center Director (MCD) Associate Director(s) (AD)s and the Chief of Staff (COS) respectively in matters relating to all acquisitions, logistics and supply chain matters; coordinates communication within the logistics community, within network, between networks and between agencies. Integration: Serves as the senior logistics management officer for The Hines VA HCS (with multiple sites of care) and The supported catchment area, integrating acquisitions and procurement, logistics and related support and services for supply chain, expendable/non-expendable (EX/NX) and capital equipment, inventory management, storage and distribution operations, total supply support and in some cases transportation, mail room, and reproduction. Integrates and aligns acquisition, delivery and management of supplies, equipment and services to ensure successful delivery of patient care Operations: Serves as the senior VA HCS logistics expert; maintains extensive knowledge of supply chain systems and requirements necessary to provide direct support to the VA HCS, and technical guidance and assistance to all organizational logistics personnel pertaining to logistics Analyzes and coordinates information and requirements with the Hines VA HCS, VISN 12 and VA Central Office (VACO) in area of acquisitions and procurement, supply, equipment and medical readiness. Establishes policy and ensures best practices are implemented as appropriate, utilizing continuous quality improvement principles, practices and initiatives, including six sigma and lean management. Serves as liaison to VISN 12, Office of Acquisition, Logistics and Construction (OAL&C) and VHA Procurement and Logistics Office (P&LO); to include Director of appropriate acquisition Regional Procurement Office (RPO); serves as Chairperson of one or more commodity disciplines involving multiple product variations and services under VISN Commodities Standardization Committee, participates on Network Equipment Committee (or similarly titled group), and oversees the Facility Recall Program Serves as Chairperson or Co-Chair (with the Facility COS or designee) of the Hines VA HCS.Clinical Product Review Committee (CPRC); exercises delegated approval from MCD to approve all trials and evaluations for new products and equipment at the Hines VA HCS and supported catchment area. Leads Integrated Product Teams (IPTs) for Facility and Network initiatives and recommends courses of action to the Network as a result of IPT findings; participates in Administrative Investigation Boards (AIB)s. Completes other duties as assigned. Work Schedule: Monday - Friday, 7:30am - 4:00pm Telework: Not Suitable Relocation/Recruitment Incentives: Not Authorized Position Description/PD#: Supervisory Supply Management Specialist/PD99348S

Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/16/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: GS 14 GRADE REQUIREMENTS: Expert level knowledge of all facets of logistics and acquisition management including requirements determination, acquisition, material management, performance measurement, quality management and continuous process improvement, inventory, and warehouse management and transportation. Mastery of contracting methods and contract types for development of acquisition strategy in order to plan and carry out long-term pre-award and post-award acquisitions. Knowledge and skill sufficient to manage facility acquisition program. Knowledge and skill sufficient to manage multiple VISN commodity standardization initiatives. Knowledge of program objectives, scheduling, and interrelationships with other programs. S kill in interpreting policies to solve unprecedented and unpredictable problems. Thorough knowledge of agency program planning, funding, and management information systems. Ability to coordinate and evaluate the efforts of functional specialists to adjust plans and schedules to meet requirement needs. Thorough knowledge of all clinical, human resources, material and capital management functions associated with carrying out the patient care mission. Excellent communication skills must be evident in order to develop a wide range of written products such as reports, memoranda, briefings, and presentations; and to conduct meetings, briefings, and work with internal and external customers throughout the organization. You will be rated on the following Competencies for this position: Acquisition Strategy Administration and Management Financial Management Leadership Manages Human Resources Planning and Evaluating Problem Solving Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The FCLO is required to participate on environment of care rounds, Facility Internal Reviews (FIR), Network External Reviews (NER), and external auditor site visits. These reviews include a review work areas including warehouse, supply areas that require personal protective equipment such as OR and lab, and equipment disposition areas that involve removal of hazardous waste. This may require long periods of standing, walking, and maneuvering around moving or otherwise hazardous equipment such as forklifts, pallet jacks, and car washers. Between periods of inspection, the FCLO is required to maintain a safe environment through continuous review of work areas and work practices. As members of Construction IPTs and leaders of construction activation teams, FCLOs will often be required to participate in construction site visits which may involve long periods of standing, walking over rough, uneven, or rocky surfaces, and may require the use of protective clothing. The FCLO will also be required to participate in, or conduct intensive negotiations for 4 hours or longer without rest periods. This may occur in conjunction with the Contracting Officer for contract negotiations, or in budget negotiation meetings. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How to Apply: All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 12/16/2025 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12849286. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. If initial application submission is updated and resubmitted with a new resume, only the most current resume will be reviewed for consideration. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at: https://help.usajobs.gov/faq/application/documents/resume/page-limit https://www.opm.gov/policy-data-oversight/hiring-information/merit-hiring-plan-resources/applicant-guidance-on-the-two-page-resume-limit/ During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Application Deadline: 2025-12-16