Supervisory Medical Records Administrator

Supervisory Medical Records Administrator

Department: Department of Defense

Location(s): Fort Sam Houston, Texas

Salary Range: $90823 - $118072 Per Year

Job Summary: About the Position: This position is located at Brooke Army Medical Center, Fort Sam Houston, Texas. A recruitment or relocation incentive may be authorized. Salary negotiation may be available for those candidates who are new to Federal service. This is a Direct Hire Solicitation

Major Duties:

• Supervises Health Information Management (HIM) personnel and provides communication and guidance to administrative, medical, and professional staff.
• Advises on all phases of health information management, including health record management, coding, auditing, release of information, record analysis, documentation integrity, reporting, and regulatory compliance.
• Oversees maintenance, accuracy, correction, analysis, and completion of the electronic health record to ensure compliance with regulatory guidance, accreditation standards, and documentation requirements.
• Ensures periodic audits of medical records for documentation accuracy, coding quality, deficiencies, and compliance with applicable standards.
• Oversees the release of information process, retirement and accountability of medical records, and scanning of outside documentation into MHS GENESIS.
• Ensures timely completion of inpatient and outpatient encounters in accordance with The Joint Commission standards and DHA guidance.
• Tracks workload, productivity, and performance metrics across all HIM functions.
• Prepares reports, briefings, slides, spreadsheets, and statistical analyses for division and MTF senior leadership.
• Provides executive-level updates on HIM Branch status, risks, trends, and performance.
• Manages ATAAPS and DMRSHI functions.
• Maintains broad knowledge of all aspects of health information management operations and documentation standards.

Qualifications: Who May Apply: US Citizens In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes assisting with the development of medical records programs; reviewing medical records for accuracy and/or completeness; and assigning or coordinating workload for staff. This definition of specialized experience is typical work performed at the next lower grade/level position in the federal service (GS-11). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

How to Apply: To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (EST) on 04/28/2026to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (https://apply.usastaffing.gov/ViewQuestionnaire/12944658). Follow the prompts to select your resume and/or other supporting documents to be included with your application package. As a reminder, your resume must be two pages or less and must support the specialized experience described in this announcement. Resumes exceeding two pages will be removed from consideration. For additional information, refer to the 'Required Documents' section. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. Your resume selected in USAJOBS will be included, but you must re-select other documents from your USAJOBS account or your application may be incomplete. It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan. Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center. To verify the status of your application, log into your USAJOBS account (https://www.usajobs.gov/applicant/profile/dashboard/), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://help.usajobs.gov/how-to/application/status.

Application Deadline: 2026-04-28