Studio Sample Coordinator

Who We Are:

Being naked is the #1 most sustainable option. We're #2.

Since 2009, we've been on a mission to bring sustainable fashion to everyone. Named one of Fast Company’s Brands That Matter and winning a Best Carbon Footprint award, we have big goals like being Climate Positive by 2025, Circular by 2030, and pushing the whole industry forward along the way. Our work has gotten love in Drapers and Sourcing Journal, and TIME wrote about how great our CEO, Hali Borenstein, is. Basically, we're saving the Earth and looking damn good doing it.

We're a global brand with 50+ stores (and counting) around the world, and our own sustainable factory in LA. We innovate across categories like accessories, swimwear, and sleepwear, and we reach millions of people with campaigns like this, this and this. 

None of this work is possible without the incredible people behind it. We're a mission-based company that invests in an inclusive culture, so we can innovate together and ensure everyone has the space to grow, thrive, and belong.

And starting right now, we want to do all that with you.

Work Location/ Schedule: Onsite at our HQ in Vernon, Los Angeles

The Role: Studio Sample Coordinator

Reformation is seeking a Studio Sample Coordinator to manage, track, and organize all product samples across seasons and categories. This role supports design, production, and merchandising by maintaining accurate inventory, ensuring timely sample flow, and coordinating distribution for photoshoots.

What You’ll Do:

• Track, manage, and organize all incoming and outgoing samples for multiple collections
• Maintain an orderly and clearly labeled sample room for easy access and inventory accuracy
• Coordinate with design, production, and merchandising teams on sample requests and delivery timing
• Prepare and organize samples for fittings, photoshoots, line reviews, and showroom presentations
• Communicate with vendors and factories regarding sample ETAs, updates, and approvals
• Manage sample shipping logistics for both internal teams and external partners
• Update and maintain tracking tools, spreadsheets, and PLM systems
• Support product development with style data entry and organization as needed
• Assist with seasonal transitions and maintain the sample archive

What You’ll Need:

• 1–3 years of experience in sample coordination, product development, or apparel production
• Strong organizational, multitasking, and time-management skills
• Proficiency in Microsoft Excel, Outlook, and PLM/ERP systems
• Excellent communication skills with consistent follow-up
• Ability to lift and move sample boxes (up to 25 lbs)
• Detail-oriented, dependable, and able to work both independently and as part of a team
• Exceptionally organized with strong attention to detail and reliable follow-through
• Proactive and solutions-driven, with the ability to anticipate needs and work under tight deadlines
• A strong communicator who thrives in a fast-paced, creative environment
• Collaborative and team-oriented, with a genuine interest in supporting cross-functional partners
• Passionate about fashion, apparel, and the product development process
• Comfortable managing multiple priorities while maintaining accuracy and composure

Compensation:

At Reformation, we believe in transparency and equity when it comes to compensation. For this role, the anticipated base hourly range is $18-$25 an hour, depending on a variety of factors, including but not limited to relevant experience, skills, qualifications, and internal compensation equity.

This role may also be eligible for an annual discretionary bonus based on a range of factors, including company performance, department goals, and individual contributions. Bonus amounts and eligibility are not guaranteed and are determined at the company’s discretion.

Please note that compensation decisions are made thoughtfully and may vary from the listed range to reflect individual circumstances and evolving business needs. Our total rewards package also includes benefits, perks, and opportunities for growth that contribute to overall compensation.

Benefits & Perks:

• Eligible employees get employer-sponsored private medical, dental, and vision insurance, as well as commuter benefits to help support your travel to and from work.
• We offer competitive paid time off policies including vacation, sick leave, and company holidays for eligible employees. 
• We offer retirement planning support for eligible employees, including the option to invest in Environmental Social Governance-aligned (fancy way to say sustainable) funds. 
• We’re a mission-based company with offices in LA, NYC and London, as well as a global retail team, which means you’ll get to collaborate with people all around the world.
• You’ll get access to fertility care support through Carrot, and up to a $5,000 USD reimbursement for related fertility expenses after 1 year of employment.
• We care about the causes our employees care about so we donate to community efforts on a yearly basis. 
• We offer a clothing discount, culture events (like our annual Ref Values week and Volunteer Time Off), you know, all the meaningful and fun stuff!

Reformation is proud to be an Equal Opportunity Employer. We’re committed to building a diverse and inclusive team that reflects the world we want to live in. All qualified applicants will be considered for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status—in accordance with applicable international, federal, state, and local laws.

If you require accommodations during the application or interview process, please let us know. We’re here to ensure you have what you need to show up as your best self.

Still don’t know if you should apply? We get it—studies show that many women and individuals from historically underrepresented communities hold back from applying unless they meet every single requirement. At Reformation, we’re all about growth, not gatekeeping. If you’re passionate about the role and excited about making fashion more sustainable, we’d love to hear from you. If this role doesn’t totally excite you, consider applying to our general application.

Want some more?! - Sustainability, Forbes, Fast Company

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