Your work days are brighter here.
We’re obsessed with making hard work pay off, for our people, our customers, and the world around us. As a Fortune 500 company and a leading AI platform for managing people, money, and agents, we’re shaping the future of work so teams can reach their potential and focus on what matters most. The minute you join, you’ll feel it. Not just in the products we build, but in how we show up for each other. Our culture is rooted in integrity, empathy, and shared enthusiasm. We’re in this together, tackling big challenges with bold ideas and genuine care. We look for curious minds and courageous collaborators who bring sun-drenched optimism and drive. Whether you're building smarter solutions, supporting customers, or creating a space where everyone belongs, you’ll do meaningful work with Workmates who’ve got your back. In return, we’ll give you the trust to take risks, the tools to grow, the skills to develop and the support of a company invested in you for the long haul. So, if you want to inspire a brighter work day for everyone, including yourself, you’ve found a match in Workday, and we hope to be a match for you too.
About the Team
At Workday, we are committed to bringing passion and customer focus to the business of enterprise applications. We work hard, and we are serious about what we do. Workday is a fast-growing company, and the Senior Executive Assistant will need to navigate ambiguity and multiple priorities.About the Role
Workday is looking for a Senior Executive Assistant to support our CIO and 1-2 Senior Vice Presidents. In this role, you will assume a wide range of responsibilities, all of which will require ingenuity, innovation, and integrity. Using your exceptional communication skills and multitasking abilities, you will effectively communicate key initiatives to team members, providing guidance and direction when appropriate, and you will assist in managing the schedule of this busy executive.
Key Responsibilities
Manage the daily schedule of 2 SVPs and 2 VPs, outlook and calendaring
Regularly make decisions on behalf of executives and creatively executes on events, projects, and daily work.
Advanced skills in booking domestic and international travel arrangements (air, hotel, ground travel) including sophisticated planning of meeting agendas and logistics and building detailed itineraries for travel.
Process expense reports in Workday and ensure spend is within budget. Monitor and predict spending and advise appropriately.
Plan, coordinate and collaborate on special projects and team events/offsites, including the management of all meeting details (meeting logistics, preparing agendas, initializing presentations, and attendee updates).
Order catering for internal/external meetings.
Ability to orchestrate events with limited to no direction. Includes advising on budget, logistics & securing resources that delivers a VIP service through thoughtful planning with attention to details which generates a remarkable experience.
Learns the team over time and has a pulse on team culture. Readily available to the team and is included in leadership meetings and decisions.
Build relationships and partnerships which are crucial to the success of the organization.
About You
Basic Qualifications
8+ years of executive support and/or project coordination experience, supporting multiple senior level executives.
Other Qualifications
BA/BS degree or equivalent experience.
Excellent skill set working with office applications including Outlook, Google Drive, Word, Excel, PowerPoint and Zoom.
Ability to put yourself in the executive’s shoes and handle the schedule in a way that promotes the most effective use of time.
Ability to handle highly confidential information with discretion, sound judgment, and has the utmost integrity.
Ability to re-prioritize at a moment’s notice with changing needs of the executives and proactively navigate past roadblocks as they arise.
Detail oriented with excellent organizational and problem-solving skills; ability to work independently with little to no direction and guidance.
Exceptional written and verbal communication skills.
Workday Pay Transparency Statement
The annualized base salary ranges for the primary location and any additional locations are listed below. Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate’s compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday’s comprehensive benefits, please click here.
Primary Location: USA.CA.Pleasanton
Our Approach to Flexible Work
With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.
Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.
Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.
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