Sr Administrative Coordinator, US Commercial

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description
 

Gilead's mission is to discover, develop, and deliver therapies that will improve the lives of patients with life-threatening illnesses worldwide.  The Senior Administrative Coordinator will support the SVP of U.S. Commercial. 

Key Responsibilities: 

• Provide full range of administrative support for the Senior Vice President, U.S Commercial including organizing travel arrangements and preparing travel agendas as well as travel/event materials package for SVP. 

• Proactively manage the U.S. Senior Leadership Team meetings; including but not limited to agenda management, limited PowerPoint support, attendance management, meeting minutes, and coordination of follow-ups as needed. Coordinates other key stakeholder group meetings as well. 

• Plan, coordinate, and implement large number of events, including catering, of various types and sizes, such as department meetings, team building events and other meetings. 

• Understands the goals and objectives of the U.S Commercial organization and helps achieve them through supporting business operations and team events. 

• Functions as a senior administrative resource and role model, offering cross-training and backfill support to peers. Acts as a go-to-point of coordination for enterprise level needs, supporting the dissemination of key messages, process changes, and coordinated asks across the administrative community. 

• Takes a leadership role in streamlining and updating U.S. Commercial procedures and policies as needed with the lens of continuous improvement. 

• Experienced and comfortable dealing with high level executives as well as others in a professional manner. 

• Can work with minimal supervision while asking for direction when needed and can take the lead as required to develop recommendations and drive to an agreed outcome. 

• Serve as a trusted steward of sensitive and confidential information, applying sound judgment to determine appropriate handling, escalation, and distribution in alignment with Gilead policies, privacy standards, and “need-to-know” principles. 

• Provide administrative and project coordination support across multiple ad hoc initiatives of varying scope. Assist with organizing project plans, monitoring progress, coordinating meetings and deliverables, and maintaining clear communication to support timely and effective project outcomes. 

• Strong written and verbal communication skills. 

Basic Qualifications: 

• MA/MA and 0+ years relevant experience; OR 

• BA/BS and 2+ years relevant experience; OR 

• AA and 4+ years of relevant experience; OR 

• High School diploma and 5+ years of relevant experience 

• Requires proficient computer skills in Microsoft Office Suite (Word, Excel and PowerPoint). 

Preferred Qualifications: 

• Possesses the ability to multi-task activities with significant business impact and prioritize effectively with minimal direction in the face of ambiguity.

• Demonstrates strong judgment in appropriately dealing with sensitive and confidential information.

• Customer and team oriented.

• Proactively helpful and supportive to all stakeholders with a can-do attitude.

• Effectively organizes team resources around top priorities and influences to get things done

• Strong business acumen and demonstration of business knowledge

• Anticipates business needs and identifies focus areas in support of business objectives

• Exercises discretion to make decisions on behalf of the leader/organization on areas of influence

• Acts as a team player that collaborates and networks both within and outside of specific site/function/geography

 

The salary range for this position is: $126,820.00 - $164,120.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

For jobs in the United States:

Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance.

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.

NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

Gilead Sciences will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, (c) consistent with the  legal duty to furnish information; or (d) otherwise protected by law.
 

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.