Sr. Administrative Assistant

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

DESCRIPTION:
Join us as a Senior Administrative Assistant providing high-level support to executive leadership at Thermo Fisher Scientific. You'll contribute to our mission of making the world healthier, cleaner and safer by managing complex calendars, coordinating travel, facilitating communications, and ensuring effective office operations. 

In this role, you'll work closely with senior leaders, handling confidential information with discretion while demonstrating exceptional organizational abilities and attention to detail. You'll coordinate meetings and events, prepare professional communications and presentations, manage expenses and vendor relationships, and serve as a key liaison between executives and internal/external stakeholders. Your thoughtful approach and ability to anticipate needs will help drive operational excellence across the organization.

Essential Functions

• Manage executive calendars, ensuring priorities are properly aligned and the executive remains on schedule amid changing business needs.
• Monitor and triage executive e-mail, addressing urgent matters in the executive’s absence and ensuring timely follow-up.
• Coordinate global travel arrangements, including itineraries and reservations; prepare and submit expense reports promptly.
• Plan and support onsite and offsite meetings and events, including logistics, materials, and catering requirements.
• Prepare and maintain professional documentation, such as presentations, reports, meeting agendas, and filing systems.
• Serve as a key liaison between the executive and internal teams at all levels, as well as external partners and stakeholders.
• Collaborate with administrative staff across departments to manage peak workloads and provide coverage during absences.
• Handle moderately complex assignments, applying sound judgment to resolve issues and make informed recommendations.
• Engage frequently with internal and external contacts, exchanging information and handling matters of moderate importance or sensitivity.

Education and Experience:

• Bachelor's degree or equivalent and relevant formal academic / vocational qualification.
• Previous administrative support experience that provides the knowledge, skills, and abilities to perform the job (comparable to 4 years’ experience). 
• In some cases, an equivalency, consisting of appropriate education, training, and/or directly related experience will be considered sufficient for an individual to meet the requirements of the role.

Knowledge, Skills and Abilities:

• Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Advanced calendar management skills, including scheduling across multiple time zones.
• Exceptional written and verbal communication, with strong attention to detail.
• Proven ability to handle confidential information with discretion and professionalism.
• Strong organizational and time-management abilities, with the capacity to balance multiple priorities.
• Experience coordinating complex travel arrangements and itineraries.
• Ability to work independently, exercising sound judgment in a fast-paced, deadline-driven environment.
• Experience planning and executing meetings, events, and presentations.
• Proficiency with expense reporting systems and purchase order processes.
• Ability to build and maintain strong relationships across all levels of the organization.
• Willingness to support occasional off-hours needs based on business demands.

At Thermo Fisher Scientific, we are committed to fostering a healthy and harmonious workplace for our employees. We understand the importance of creating an environment that allows individuals to excel. Please see below for the required qualifications for this position, which also includes the possibility of equivalent experience:

• Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.
• Able to work upright and stationary for typical working hours. 
• Ability to use and learn standard office equipment and technology with proficiency.
• Able to perform successfully under pressure while prioritizing and handling multiple projects or activities. 
• May require as-needed travel (0-20%). 

This is a band 4 position at a non-exempt hourly rate.

Location: East Coast USA. Waltham, MA. Raleigh, NC. Relocation assistance is NOT provided.  

*Must be legally authorized to work in the United States without sponsorship.
 
*Must be able to pass a comprehensive background check, which includes a drug screening.
 

The NC hourly pay range estimated for this position is $23.26- $34.89 USD. This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. 

We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes: 

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs.
• Employee assistance and family support programs, including commuter benefits and tuition reimbursement.
• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy.
• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan.
• Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount.

For more information on our benefits, please visit: https://jobs.thermofisher.com/global/en/total-rewards