Job Posting Title:
Special Events Catering Coordinator----
Hiring Department:
University Housing and Dining----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt----
Earliest Start Date:
Jan 27, 2026----
Position Duration:
Expected to Continue----
Location:
UT MAIN CAMPUS----
Job Details:
BENEFITS: UT Austin offers a competitive benefits package that includes:
100% employer-paid basic medical coverage
Free Capital Metro bus rides
Retirement contributions
Paid vacation, sick time, and holidays
Career growth & professional development
Please visit our Human Resources (HR) website at https://hr.utexas.edu/ to learn more about the total benefits offered when you join our team!
The Special Events Catering Coordinator is responsible for assisting in the coordination of special events for Forty Acres Catering within Longhorn Hospitality under University Housing and Dining (UHD) at the University of Texas at Austin. Works with catering leadership and culinary teams to assist in coordinating all catered event functions from beginning to finish. Monitors attendance and performance of event staff, communicates effectively with clients, and ensures 5-star customer service.
Assist Catering Leadership in coordinating and executing catered special events, including preparation, on-site management, and post-event breakdown, while supporting non-special events as business needs require. Primary focus will be on proper execution of UHD special events, university events and experience, presidential events, UT systems development office, high-level events and special programming.
Communicate event details effectively to operations and culinary teams and maintain strong working relationships with internal and external clients across UHD and other university departments.
Provide direction and on-site supervision to event staff, conduct pre- and post-shift meetings, support training and onboarding, and foster the growth and development of full-time, student, and temporary staff. Other duties as assigned.
Develop detailed event plans, timelines, and run-of-show documents; ensure compliance with university policies, safety standards, and TABC requirements; and manage event logistics including delivery and setup.
Deliver and retrieve food and equipment for events and safely operate university vehicles, including golf carts, vans, and box trucks, as needed.
High school diploma or GED.
3 years of operational experience in food service, catering, and/or event coordination.
Experience in operating, maintaining, and cleaning servicing equipment and tools.
Ability to complete and maintain Food Safety Training required by University Housing and Dining.
Relevant education and experience may be substituted as appropriate.
Bachelors Degree.
4 or more years of operational experience in catering and/or event coordination.
Experience training or leading staff.
Experience working in higher education.
Experience with Microsoft Office.
Experience with catering software and/or a BEO management system.
This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).
$45,000 + depending on qualifications
May work in all weather conditions.
May work in extreme temperatures.
May work around standard office conditions.
May work around chemicals.
Use of manual dexterity.
Climbing stairs.
Lifting and moving.
Work days, hours and area may vary based upon the needs of the unit and University Housing and Dining.
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
----
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
----
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
----
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
----
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
----
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
----
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.