About Us
A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.
Bucharest Orhideea, Romania (On-Site)
Documentation Controller - Job Location Timisoara/Caransebes
Job Description
The Documentation Controller oversees the development of the project document management systems, select tools for digital document management and ensures compliance with company-wide approved document management processes.
She/he manages project documents by ensuring that accurate information is distributed throughout the project team in a timely manner and are also properly archive.
Key Responsibilities:
- Designing templates for documents, file types and document databases and creating operating procedures for documentation management within the project/organization;
- Establishing and facilitating the access approval and control to the project documentation structure;
- Editing and checking documents for accuracy and compliance with the formal requirements and required standards regarding the metadata, templates and documents configuration;
- Ensuring compliance with the Quality Management Systems;
- Handling and controlling the incoming and outgoing flow of documents ensuring also the security, accessibility, timely and proper internal and external distribution of project related documents;
- Filing and archiving relevant documentation;
- Updating and maintaining document management systems and correspondence records;
- Creating and updating the Document Management Plan;
- Assisting employees in accessing documents through project and/or company document management system;
- Reviewing and updating document management plans, procedures and processes and revising other plans and procedures within the project lifecycle;
- Reporting inconsistencies or anomalies regarding the process or the content of the documentation;
- Perform multiple drafting tasks (e.g. writing, proofing, formatting) for technical and non-technical documents;
- Ensuring the confidentiality of sensitive information and documents;
- Maintaining a list of applicable documents;
- Selecting digital content management and document management tools.
Key Requirements:
- Bachelor’s degree
- High proficiency in Romanian and English business language (commercial and technical vocabulary is an asset)
- 2+ years of related experience (in project management will be an asset)
- Advanced knowledge of working with PC - Microsoft suite (Word, Excel, Power Point, SharePoint, Outlook)
Key Qualifications and Skills:
- Highly organized
- Good attention to detail
- Ability to multitask
- Excellent communication skills
- Experience with document management procedures, systems and standards
- Fluency in other languages will be an asset
Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.
At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.
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