Service Manager

We are VML Enterprise Solutions - a group of talented engineers, tech experts, and creators who combine our passions and contribute to the IT world. You may know us better as Wunderman Thompson Technology – in 2024 we changed our name, but at the same time, we remained a great team of people who deliver our best. We design, build, manage and run complex technology platforms and help our clients to benefit from our work and creativity.   

The opportunity:

The candidate should have a good technical understanding of ecommerce/ web platforms and how customers utilise these solutions. The role is a combination of support management and team leadership, including liaison with internal technical teams and third parties. You should be able to deal confidently with customers, own and manage incidents, plan workloads & priorities, interact with 3rd parties, analyse / plan workload. Additionally, you will be required to work within the support processes (reporting, SLA’s, incident & problem management etc). A flexible approach to working hours and a willingness to cover periods of on-call support is required for this role.

What you’ll get to do:

• Co-ordinate & facilitate the contracted eCommerce service to one or more customers.
• Develop and maintain a good customer relationship.
• Be the primary point of contact for the customer and ensure that the contracted scope of service is delivered to contracted SLA’s and that levels of customer satisfaction remain high.
• Ensure that escalations and communications are managed in line with documented contract standards.
• Ensure all agreed SLAs are met for incidents & service requests.
• Develop and maintain a productive and close working relationship with relevant Account Executives.
• Build appropriate working relationships with any third parties involved in the delivery of in-scope production services to the customer.
• Support the production of weekly and monthly service reports for customers against the agreed targets, SLA\’s, KPI\’s, to agreed deadlines together with analysis and interpretation of service trends and recommendations to enable service improvements and cost-saving opportunities.
• Conduct regular service reviews on a monthly/quarterly basis.
• Liaise with customers to agree problem priorities and delivery.
• Ensure changes, releases or upgrades to customer production environments are managed effectively and in a timely manner through an agreed change & release management process.
• Ensure any interruptions to the live service are resolved quickly and that the underlying problem is identified and removed using agreed Problem and Change Management processes.
• Conduct Root Cause Analysis for all Priority 1 incidents, identifying & recommending opportunities for service improvement using Continuous Sustainable Improvement Plan (CSIP).
• Ensure Support Activities are managed within the contracted Support Budget.
• Work with support and development teams to ensure problem fixes are planned into releases and delivered.

What you should have:

• Excellent communication, interpersonal, and leadership skills.
• Strong analytical and problem-solving skills.
• Ability to manage multiple projects and priorities effectively.
• Extensive experience in a Support function.
• Working knowledge of ITIL v3 processes framework specifically Incident, Problem and Request Fulfilment.
• Extremely results driven, will always go the extra mile to deliver expected results.
• Financially aware and able to contribute to the effective running of the account.
• Clear & concise communication skills – both written and oral.
• Proven track record in building and maintaining strong relationships with customers including working from customer sites when required.
• Strong leadership skills with proven track record of managing, developing, and leading multi-disciplined teams.
• Strong problem-solving, time management, and organizational skills.
• Experience of providing out of hours support for high severity incidents.
• Exposure to “follow the sun” support models.

You will collaborate with our UK project team, so we’ll need you to be available until 18:00 PL

What we offer:

• Salary depending on presented skills (B2B contract) 
• Work equipment with delivery to your door 
• Opportunity to work with some of the most exciting brands around the world 

Please note that this job is a full-time position located in Poland, but the selection process will be conducted in English. 

Please send over your CV in English. 

 

We are a part of VML Enterprise Solutions. Learn more about our us on dedicated social media: Instagram VML Enterprise Solutions, our LinkedIn page and YouTube channel. 

 

In compliance with Polish regulations, VML Enterprise Solutions is committed to fostering a transparent and ethical work environment. We encourage reporting of any potential irregularities or misconduct. For detailed information on our whistle-blower policy and reporting procedures, please refer to our dedicated document.