Senior Paralegal, Trademarks

Location(s):

India

City/Cities:

Gurugram

Travel Required:

00% - 25%

Relocation Provided:

No

Job Posting End Date:

March 20, 2026

Shift:

Job Description Summary:

Location: Gurugram, India

Role Type: Individual Contributor

Please note: This role is not a fully remote position. The selected candidate will need to be based in Gurugram, India, and follow our hybrid work setup—3 days onsite and 2 days working from home each week. This is an Individual Contributor position.

We are seeking an experienced Senior Paralegal, Trademarks to join the Global Intellectual Property function of The Coca-Cola Company. This role supports emerging large and multi-country Operating Units, working at the center of trademark prosecution, portfolio management, brand protection, and operational excellence. The Senior Paralegal partners closely with trademark counsels, Operating Unit counsels, outside counsels, and the Manager, IP Operations & Governance to ensure seamless end-to-end trademark execution. This role is critical to enabling brand growth, product innovation, and market expansion across Asia and other developing regions, while maintaining strong governance, accuracy, and speed. The ideal candidate brings deep trademark operational expertise, strong organizational discipline, regional portfolio experience, and a proactive, solutions-oriented mindset.

What You’ll Do:

1. Trademark Portfolio Management & Prosecution Support

• Coordinate and manage trademark filings across assigned regions and global initiatives.

• Prepare and support trademark applications, renewals, recordals, and prosecution documents.

• Maintain accurate docketing and portfolio records throughout the full trademark lifecycle.

• Monitor deadlines for office actions, oppositions, appeals, renewals, and enforcement matters.

• Prepare trademark status summaries and portfolio reports for internal stakeholders.

• Support coordination with external counsel on filings, prosecution, enforcement, and renewals.

• Track deliverables and timelines.

2. Trademark Searches, Clearance & Research

• Perform trademark availability searches and clearance support using internal tools and external databases.

• Conduct legal and procedural research related to trademark practice, unfair competition, and enforcement.

• Support product naming, brand extensions, and innovation initiatives through search and clearance activities.

• Leverage IP systems, search platforms, and emerging technologies (including AI-enabled tools where appropriate) to enhance trademark searches, research, counterfeit monitoring, and portfolio management.

3. Competitive Monitoring, Watch Services & Evidence of Use

• Monitor third-party and competitive trademark filings through watch services and local databases, escalating risks and conflicts to Trademark Counsel.

• Manage and analyze trademark watch notices to identify potentially conflicting marks and coordinate timely responses.

• Gather, organize, and maintain evidence of use to support use requirements, renewals, and enforcement actions across jurisdictions.

• Support preparation of non-use cancellation actions and squatter challenges by compiling factual records, evidence packages, and procedural documentation.

• Partner with outside counsel and the Manager, IP Operations & Governance to streamline watch workflows, improve signal-to-noise ratios, and enhance portfolio protection.

• Leverage digital tools, search platforms, and analytics to improve competitive monitoring accuracy and efficiency.

4. Brand Protection, Enforcement & Domains

• Support trademark infringement monitoring, including preparation of cease-and-desist letters and escalation packages.

• Assist with opposition, cancellation, enforcement, and related proceedings.

• Monitor domain name registrations and support cybersquatting actions, including ICANN-related processes where applicable.

• Support trade dress and copyright protection and marketplace monitoring activities.

5. Operational Excellence & Systems Enablement

• Partner closely with the Manager, IP Operations & Governance on docketing accuracy, systems usage, workflow optimization, and standardization initiatives.

• Ensure timely and accurate updates in IP management systems and search platforms.

• Support implementation of global SOPs, templates, and operational best practices.

• Contribute to continuous improvement initiatives across trademark operations

• Bring a digitally forward mindset to trademark operations, actively embracing new technologies and tools to improve efficiency, accuracy, and scalability.

• Partner with the Manager, IP Operations & Governance to pilot and adopt digital solutions that optimize resources, reduce manual processing, and improve data quality.

• Continuously seek opportunities to automate routine tasks and strengthen data-driven decision making across trademark operations.

• Provide guidance, training, and informal mentorship, if needed, to junior paralegals and new team members.

• Support onboarding and due diligence of vendors and external counsels.

6. Budget Management, Vendor Enablement & Systems Administration

• Support Trademark Counsel with budget tracking and cost management across assigned portfolios.

• Assist with onboarding external counsel and vendors onto Company billing systems and Anaqua, including creation of firm profiles, matters, and portfolio records.

• Create and maintain records and matters within Anaqua and related IP systems to ensure accurate portfolio and financial tracking.

• Validate outside counsel invoices for accuracy, alignment with agreed fee arrangements, and proper matter attribution prior to approval.

• Coordinate with IP Operations and Finance teams to resolve billing discrepancies and improve invoice processing efficiency.

• Leverage digital tools and reporting dashboards to improve visibility into spend, workload, and portfolio health.

7. Cross-Functional & Regional Collaboration

• Work closely with trademark counsels, Operating Unit legal teams, Food Law counsel, and brand stakeholders on portfolio and innovation matters.

• Develop strong working relationships with brand managers and regional business teams.

• Participate in meetings and calls with global colleagues and external counsel.

• Serve as a trusted operational partner across multi-country portfolios.

What We’re Looking For:

• Bachelor’s degree in Laws (LLB), Legal Studies, Intellectual Property Law, Business Law or Corporate Law, Commerce or Business Administration with specialization in Law or Intellectual Property, or a degree in Arts or Humanities with certification in Intellectual Property or Trademark Law

• Minimum 5+ years of trademark paralegal experience in a reputable law firm or in-house environment with a substantial global trademark portfolio.

• Strong experience managing broad Asia high‑volume, high‑value brand portfolios trademark portfolios; global portfolio exposure preferred.

• Deep knowledge of trademark lifecycle management, prosecution procedures, and renewal practices.

• Strong expertise with IP management systems and trademark search tools.

• Strong organizational skills with high attention to detail

• Ability to manage multiple jurisdictions and priorities in a fast-paced environment.

• Excellent written and verbal communication skills in English; Mandarin or regional language capability would be a strong advantage.

• Collaborative mindset with ability to work across cultures and time zones.

• Experience in FMCG, consumer goods, or similarly brand‑driven industries preferred

Success Profile for the First 12 Months:

• Establish strong working partnership with Trademark Counsel and Manager, IP Operations & Governance.

• Deliver accurate and timely trademark filings and docketing across assigned portfolios.

• Successfully support priority brand launches and innovation initiatives.

• Improve portfolio visibility and reporting quality.

• Demonstrate consistent deadline compliance and reduced operational errors.

• Build trusted relationships with Operating Unit stakeholders and outside counsel.

• Contribute to implementation of standardized workflows and best practices.

Behaviors Indicators:

Operational Excellence

• Effective: Maintains accurate trademark records and documentation.

• Exceptional: Drives best in class trademark operations. Maintains highly accurate records while leveraging automation and analytics to improve speed and quality.

Collaboration

• Effective: Supports legal teams and works smoothly with partners to get work done.

• Exceptional: Becomes an indispensable regional partner who is relied on for sound judgment, responsiveness, and follow through.

Ownership

• Effective: Delivers assigned tasks on time with minimal follow up.

• Exceptional: Proactively identifies risks and opportunities to strengthen trademark portfolio health and recommends practical solutions.

Attention to Detail

• Effective: Avoids errors through careful review and strong quality checks.

• Exceptional: Anticipates risks before they arise and prevents issues through early validation and proactive monitoring.

Learning Agility

• Effective: Builds procedural knowledge and applies it consistently in day to day work.

• Exceptional: Becomes a regional subject matter expert. Continuously builds knowledge of trademark procedures and keeps pace with evolving technologies and platforms.

Digital Fluency

• Effective: Learns and masters existing IP technology and docketing platforms.

• Exceptional: Actively embraces IP systems, AI enabled search tools, monitoring platforms, and emerging legal tech to improve clearance accuracy, counterfeit detection, and portfolio management. Experiments with new tools and workflows to reduce manual effort and optimize resources.

What can help you to be successful in the role?

Growth Behavior:

• Growth Mindset: Demonstrates Curiosity. Welcomes failure as a learning opportunity.

• Smart Risk: Makes bold decisions/recommendations.

• Commercially Focused: Understands the upstream and downstream implications of his/her work.

• Performance Driven & Accountable: Has high performance standards. Outperforms her/his peers.

• Fast/Agile: Removes barriers to move faster. Experiments and adapts. Thrives under pressure and fast pace.

• Empowered: Brings solutions instead of problems. Challenges the status quo. Has the courage to take an unpopular stance.

Leadership Behavior

• Act Like an Owner: Deliver results, creating value for our brands, our System, our customers and key stakeholders.

• Collaborate with the System, Customers and Key Stakeholders

• Develops Self and Others: Develop self and support others' development to achieve their full potential.

• Drive Innovation: Generate new or unique solutions and embrace new ideas that help sustain our business.

• Strong experience in managing senior stakeholders.

• Demonstrated ability to lead and positively impact teams.

What We Can Do For You 

• Career growth and development: Leveraging our boundaryless network, we provide access to educational platforms and provide coaching, mentoring and feedback, as a part of our Leadership & Development process.

• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs. We want to make our culture inevitable.

• International Experience: Become part of international projects and work along multicultural teams, through our global network.

Skills:

Our Purpose and Growth Culture:

We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.