Senior Human Resources Coordinator

Senior Human Resources Coordinator

Position Summary:

• Work Schedule: Monday – Friday, core hours 8am-5pm
• 100% on-site (Madison, WI)

Catalent, Inc. is a leading global Contract Development and Manufacturing Organization (CDMO). Located in Madison, WI, this facility features advanced mammalian cell line engineering and biomanufacturing capabilities using single-use systems to support scalable production. This 263,000 sq. ft. Good Manufacturing Practice (GMP) facility offers integrated formulation and analytical services to address complex development challenges in Biologics.

The Senior HR Coordinator plays a critical role within the Madison Biologics HR team, delivering digitally enabled, data‑driven HR support in a fast‑paced, highly regulated manufacturing environment. Serving as a strategic operational partner, this role manages core employee lifecycle processes—including payroll, benefits, and LOA administration—while also providing HR Business Partner (HRBP) support to a smaller functional team through workforce planning, performance guidance, and policy expertise. Leveraging advanced HR technologies, automation, and AI-enabled tools, the Senior HR Coordinator helps drive continuous improvement and digital optimization, ensuring seamless, accurate, and efficient HR operations across the site.

The Role:

• Serve as site super‑user for HRIS/timekeeping systems (Workday, Workforce Dimensions) and manage end‑to‑end employee lifecycle transactions with full data accuracy and audit compliance
• Conduct regular HRIS, payroll, and timekeeping audits while partnering with HRIS/Finance to enhance system workflows, automation, and reporting capabilities. Act as primary liaison for payroll operations, supporting processing, reconciliation, audit requests, and regulatory compliance
• Administer employee leaves of absence (FMLA, STD, LTD, parental, military, etc.), ensuring accurate documentation, timely case management, and partnership with third‑party vendors
• Support benefits administration, open enrollment coordination, and employee inquiries with a high level of confidentiality and service
• Facilitate onboarding, digital setup, and New Hire Orientation; maintain personnel records; manage terminations and exit interviews
• Generate recurring and ad hoc HR reports, dashboards, and analytics using Excel, HR tools, and AI-enabled insights to identify workforce trends
• Lead process-improvement efforts, identifying efficiencies, automation opportunities, and standardizing HR workflows across functions
• Collaborate cross‑functionally with EHS&S, HR Business Partners, site leaders, and training teams to support workforce planning, development, and employee engagement
• Provide HRBP‑level support to an assigned business unit, including policy guidance, performance management support, workforce metrics analysis, and participation in change initiatives, employee relations, and talent planning
• Other duties as assigned

The Candidate:

• Bachelor’s degree required in Human Resources, Business Administration, or a related field. SHRM/PHR certifications preferred
• 3+ years of progressive HR experience, ideally in fast‑paced, complex, or regulated industries such as GMP manufacturing, pharma, biotech, or technical environments
• Skilled in HR operations, employee lifecycle management, compliance, and exposure to HRBP support
• Proficient with HRIS (Workday, ADP, BambooHR), timekeeping systems (Workforce Dimensions), and AI‑enabled HR tools
• Strong Excel, PowerPoint, and reporting/analytics abilities, including generating HR dashboards and metrics
• Solid knowledge of employment laws, HR policies, benefits, payroll, and leave administration
• Excellent communication, organization, and project management skills with a process‑improvement mindset
• Physical requirements: Individual must be able to see, hear, read, and write clear English. Frequent sitting, standing, walking, reading of written documents and use of computer monitor screen, reaching with hands and arms, talking, writing, listening. Occasional stooping, kneeling, crouching, bending, carrying, grasping. Frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 50 pounds. Must comply with EHS responsibilities.

Why you should join Catalent:

• Defined career path and annual performance review and feedback process 
• Diverse, inclusive culture 
• Potential for career growth on an expanding team within an organization dedicated to preserving and bettering lives 
• 152 hours of PTO + 8 paid holidays
• Generous 401K match 
• Medical, dental and vision benefits
• Tuition Reimbursement - Let us help you finish your degree or start a new degree!

Catalent offers rewarding opportunities to further your career!  Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference. 

personal initiative. dynamic pace. meaningful work.

Visit Catalent Careers to explore career opportunities.

Catalent is an Equal Opportunity Employer, including disability and veterans.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to DisabilityAccommodations@catalent.com. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.

Notice to Agency and Search Firm Representatives: Catalent Pharma Solutions (Catalent) is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Catalent employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Catalent. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

Important Security Notice to U.S. Job Seekers:

Catalent NEVER asks candidates to provide any type of payment, bank details, photocopies of identification, social security number or other highly sensitive personal information during the offer process, and we NEVER do so via email or social media. If you receive any such request, DO NOT respond— it is a fraudulent request. Please forward such requests to spam@catalent.com for us to investigate with local authorities.

California Job Seekers can find our California Job Applicant Notice HERE.