JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Role:
The objective of this role is to support the Account Director and Transaction Managers in the processes related to financial execution of the transactions and day-to-day operations resulting from the Client contract. The role includes support in invoicing as well as monitoring of Accounts transactions.
Responsibilities:
Providing support for Transaction Managers with process coordination, transaction tracking, analysing data along with updating systems (incl. TME), owning reporting and preparing documentation
Regular monitoring of the Account’s Finance including:
Management, raising and tracking of Purchase Orders (PO’s)
Tracking and coordinating signing of Statement of Work (PSOWs) for ongoing transactions
Registering new vendors (sending out and processing)
Invoice queries (mainly issues relating to non or late payment by the Client)
Management of JLL team travel budget and inputs to the Client’s management tool
Bank Guarantees (raising new BGs and renewing existing ones) in the Treasury Tool
Taking ownership of ongoing Operations and Transactions on the Account, along with monitoring the progress of the projects
Interacting with both - JLL and Client stakeholders to ensure smooth operations and service delivery.
Support with preparation of PowerPoint presentations for the Client and data visualisation
Streamlining communication within the Account and acting as a bridge between Lease Admin department and Transaction Managers
Onboarding new team members, monitoring execution of onboarding process and supplier onboarding in Ariba.
Acting as the Subject Matter Expert for JLL team members and the Client.
Requirements:
Supporting Clients in strategic decision making, standard and ad – hoc real estate reports and analysis preparation. Outputs visualisations and presentation for both JLL teams and external Clients.
Processing large amounts of data, analysing and drawing conclusions. Taking ownership of the output quality. Acting as the Subject Matter Expert for other team members.
Providing diligent data and process analysis. Reports, tools and processes improvements submission and execution. Sharing knowledge and building best practices.
Interacting with both with JLL and Client stakeholders to ensure smooth operations and service delivery within the Account governance framework.
Acting as a single point of contact for the Corporate Client's Real Estate team and internal stakeholders. Communication with respective regions and service lines, client teams.
What we offer:
Contract of employment
Benefits package (private healthcare, cafeteria system, life insurance)
Long-term career growth opportunities
Training and development programs to enhance your skills
Modern office in an attractive location (Warsaw Spire) near the subway station (hybrid working mode or possibilities to work remotely)
Location:
Remote –Warsaw, POLIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
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