Senior Administrator, Philanthropic Services

Job Description

**Please note: this job is located in Kingston and is a 15-month fixed term contract position**

What is the opportunity?

As part of a growing RBC Royal Trust team, you will focus on supporting the Philanthropic Services business unit by providing efficient, accurate and quality client service. This is a new and exciting team within the Royal Trust business that delivers a philanthropic solution that combines wealth planning and charitable gift planning. You will be accountable for performing a number of financial activities in support of the accurate tracking, processing, reconciliation, recording and reporting of transactions related to the administration of a charitable public foundation as it provides important administrative and philanthropic services to donors, professional advisors, financial service providers, and charities. Team play, collaboration and developing inter-personal relationships are important skills for success.

For more information, please visit: https://www.rbcwealthmanagement.com/en-ca/royal-trust/

What will you do?

• Communicate directly with investment advisors, associates, donors, and charitable organizations to process requests submitted related to a charitable gift fund and public foundation administration
• Process gifts of cash and securities in compliance with policies and procedures and grant disbursement requests
• Prepares follow up documentation pending processing a charitable gift transaction, a grant request and/or ongoing fund administration management
• Assists in the collection, facilitation, and co-ordination of information and documentation to ensure foundation operations and charitable gift fund administration within their area of responsibility is carried out in accordance with the terms of program documents, relevant legislation, client needs, company policy, and department objectives
• Leverages the use of technology to maximize efficiencies and ensures that all files are appropriately documented. 
• Ensures clients expectations are being met through respecting key deliverables and timelines
• Performs other office, clerical, and support duties as required

What do you need to succeed?

Must Have

• 2 - 5 years related estate & trust, charitable foundation, or general administration experience preferred.
• Ability to work independently in a fast pace, high volume environment and within deadlines.
• Strong organizational skills.
• Attention to detail and multi-tasking skills.
• Client servicing or donor servicing experience, preferably within a financial services institution or charitable organization.

Nice to Have  

• French language speaking and writing proficiency an asset
• Previous experience within the charitable sector an asset
• Previous experience in a wealth management firm administration
• Comfort working within process workflow based tasks and on a multidisciplinary team

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact through type of work performed
• Work in a dynamic, collaborative, progressive, and high-performing team
• Flexible work/life balance options
• Opportunities to do challenging work
• Opportunities to take on progressively greater accountabilities  

WMRT

Job Skills

Additional Job Details

Address:

645 GARDINERS RD:KINGSTON

City:

Kingston

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

WEALTH MANAGEMENT

Job Type:

Contract (Fixed Term)

Pay Type:

Salaried

Posted Date:

2026-05-04

Application Deadline:

2026-05-18

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

This is a commission-based role and is compensated on a performance-based arrangement where your earnings are based on sales success and production generated by you or your team. You may be eligible for a discretionary, variable incentive payment.

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

Join our Talent Community

Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.

Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.

RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.