Senior Administrative Support Coordinator

Changing lives. Building Careers.
 

Joining us is a chance to do important work that creates change and shapes the future of healthcare. Thinking differently is what we do best. To us, change equals opportunity. Every day, our colleagues are challenging what’s possible and making headway to innovate new treatment pathways to advance patient outcomes and set new standards of care.

The Senior Administrative Support Coordinator will work directly with the Plant Manager by providing daily administrative support in the office setting and provides administrative support to identified Site Leadership Team members with prior Plant Manager authorization, as applicable. This role completes tasks given in a timely and efficient manner with minimal guidance while adhering to company policies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. 

1.    Provides administrative support to Plant Manager, including calendar management, travel arrangements, expense reports, site leadership team org charts, applicable presentations and reports, registration for external meetings, seminars and/or workshops, among others.
2.    Requests vendor quotes and related requisitions through internal systems (ie: Oracle) as required.
3.    Coordinates and arranges internal and external meetings, including setting agendas, conference room reservations, sending meeting invitations, confirming participation, meal & beverages arrangements, related presentations and materials.
4.    Supports and coordinates internal and external visitor’s logistics.
5.    Provides copies and administrative documents editing as needed.
6.    Prepares and sends applicable administrative packages and official company letters as needed.
7.    Supports the organization of Microsoft Office Teams folders and channels as required
8.    Maintains and orders all daily office supplies/equipment for recurrent use
9.    Supports filling and record retention tasks as applicable
10.    Supports Plant Manager in organizing site town halls and sending site communications, as applicable
11.    Supports New Employee Orientation (NEO) logistics and related communications
12.    Works with Plant Manager and HRBP on community outreach and P.R. industry related matters (ie: SWIA, PRMA, others)
13.    Supports site specific engagement related matters as needed.
14.    Responsible for assigning employee lockers and related logistics. 
15.    Maintains high discretion and confidentiality on sensitive topics as required.

DESIRED MINIMUM QUALIFICATIONS – Education and Experience

• Bachelor Degree with 3+ years of related experience or equivalent education and years of
experience in regulated industry
• Strong communication, organization and interpersonal skills.
• Must be fully bilingual (English/Spanish) including verbal, written and comprehension skills.
• Ability to manage multiple priorities in a fast-paced regulated environment, while maintaining
attention to detail.
• Demonstrated proficiency with Microsoft Office Suite skills, such as Word, Excel and PowerPoint,
as well as, other general office equipment and related virtual platforms such as Teams.
• Experience in successfully planning site events, including exposure to corporate and external visits
• Demonstrated ability to handle sensitive information with confidentiality and professionalism.
• Availability of working on-site during normal business hours.

Salary Pay Range:

$14.62 - $20.48 USD Hourly

Our salary ranges are determined by role, level, and location. Individual pay is determined by several factors including job-related skills, experience, and relevant education or training. In addition to base pay, employees may be eligible for bonus, commission, equity or other variable compensation. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

Additional Description for Pay Transparency:

 

Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance, and savings plan (401(k)).

 

Subject to the terms of their respective policies and date of hire, Employees are eligible for the following https://jobs.integralife.com/total-rewards/

Integra LifeSciences is an equal opportunity employer, and is committed to providing equal employment opportunities to all qualified applicants and employees regardless of race, marital status, color, religion, sex, age, national origin, sexual orientation, physical or mental disability, or protected veteran status.

This site is governed solely by applicable U.S. laws and governmental regulations. If you'd like more information on your rights under the law, please see the following notices:
EEO Is the Law | EOE including Disability/Protected Veterans

Integra LifeSciences is committed to provide qualified applicants and employees who are disabled veterans or individuals with disabilities with needed reasonable accommodations in accordance with the ADA. If you have difficulty using our online system due to a disability and need an accommodation, please email us at careers@integralife.com.

Unsolicited Agency Submission

Integra LifeSciences does not accept unsolicited assistance from search firms for employment opportunities. All CVs/resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. A formal written agreement is required before engaging any agency, and it must be executed and authorized by the Vice President, Talent Acquisition. Where agency agreements are in place, introductions (the initial sharing of a candidate’s name, resume, or background) are position-specific and may only occur within the scope of that approved agreement. Please, no phone calls or emails.

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