Senior Administrative Specialist

As a Senior Administrative Specialist, you will be the backbone of our administrative operations, providing expert support across expense reports, invoicing, and communication. You will manage invoicing, expense tracking, and multiple cost centers with precision, ensuring smooth day-to-day operations. If you are a team player with strong Excel skills, excellent phone etiquette, and the initiative to take ownership, this is the role for you!

What You’ll Do:

• Oversee invoicing and purchase orders for cost centers

• Provide comprehensive administrative support including answering calls, scheduling meetings, tracking office supplies, and document formatting/editing

• Coordinate with external vendors to support team events and departmental activities

• Prepare budgets and expense reports with accuracy and confidentiality

• Communicate effectively with internal teams, directors, and VPs, demonstrating professionalism and strong phone etiquette

• Take initiative to improve processes and support the team’s goals

• Assist with scheduling meetings in person and virtually

Why Join Us?

• Collaborate with senior leadership and make a visible impact

• Supportive, team-oriented work environment

• Opportunities for growth and development

• Competitive compensation and benefits

Minimum Education:

• High school diploma/GED required

• Bachelor's degree preferred

Minimum Experience:

• 4+ years of experience in administration or related areas

• Experience Exception: Bachelor's degree with no experience required

• Some experience with activities involving planning, organizing and coordinating is important

• Experience with tasks that involve managing routine or repetitive activities, high attention to detail and clear communication are critical

• Demonstrated experience working with office technologies including Microsoft Office (Word/ Excel/ Power point etc.)

• Experience in Workday and ServiceNow is preferred

• Familiarity with audiovisual equipment and the ability to troubleshoot basic technical issues is a plus

Compensation

In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $22.00 - $38.50 per hour for the role of Senior Administrative Specialist.

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No Search Firms

St. Jude Children's Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email, the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.