Senior Administrative Coordinator II

Job Title

Senior Administrative Coordinator II

Agency

Texas A&M Engineering

Department

Chemical Engineering DH

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Senior Administrative Coordinator II for External Engagement plays a pivotal role within the Chemical Engineering Department at Texas A&M University. Reporting directly to the Department Head, this position oversees and manages the department's external engagement initiatives, focusing on research support, recruitment and hiring, departmental awards, and various other external facing administrative duties. The individual will work closely with faculty, staff, and external stakeholders to support the department's mission and objectives.

Success in this role requires exceptional time management, strong organizational abilities, and the capacity to proactively identify and address needs. The individual must be a self-starter, a dependable team player, and someone who thrives in a fast-paced, collaborative environment.

Responsibilities:

Recruitment and Hiring:

• Coordinate administrative aspects of faculty recruitment and hiring processes.
• Assist in the promotion and recruitment of domestic graduate students.
• Manage faculty hiring using Interfolio and other online systems.
• Maintain accurate records on faculty recruiting, hiring, and placement.
• Assist with joint faculty appointments and maintain confidential faculty files.
• Oversee administrative support for faculty candidates and seminar speakers.

Internal and External Awards:

• Provide support for nominating Faculty for Internal and External Awards
• Manage communication, submission, and presentations for departmental awards.
• Assist in drafting letters and maintaining a database of award recipients.
• Oversee departmental award programs for faculty and staff.
• Work alongside the department's award committee to proactively find external awards to promote department faculty.

Research and External Support:

• Assist researchers with the preparation and submission of proposals for external funding.
• Identify potential funding sources and match them with departmental projects.
• Monitor and track submitted proposals and donor activity.
• Oversee the Department Advisory Council and provide support to research faculty.
• Work closely with the Director of Research.

Other Duties:

• Run expense reports for purchasing/travel cards.
• Cross-train with internal engagement duties and serve as backup to other administrative staff.
• Perform additional duties as assigned.

What we need:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Seven years of related experience.

What is helpful:

• Proficiency in Microsoft Office.
• Experience in writing and editing documents.
• Strong time management and organizational skills.
• Ability to multitask and manage competing priorities.
• Effective interpersonal and communication skills.
• Ability to work cooperatively with others in a team environment.
• Strong planning and administrative abilities.
• Previous experience working within the Texas A&M University System or higher education.
• Advanced knowledge in word processing, writing, editing, proofing, and finalizing.
• Demonstrated initiative and a proactive, “go-getter” attitude.

Required Knowledge, Skills, and Abilities:

• Strong proficiency in word processing, spreadsheet, database, and presentation applications.
• Familiarity with Microsoft Teams, Qualtrics, and Interfolio.
• Ability to learn new programs quickly.
• Proactive and able to manage multiple projects under tight deadlines.
• Excellent organizational and time management skills.
• Strong interpersonal and communication skills.
• Detail-oriented and able to work collaboratively in a fast-paced environment.
• Willingness to travel and work outside of normal working hours.
• The position requires on-campus, face-to-face interactions and the maintenance of a regular schedule.

Work Location:

• Main Campus – College Station, TX.

About Chemical Engineering

Chemical Engineering at Texas A&M University is one of the largest, fully accredited programs in the country. Texas A&M boasts some of the brightest Chemical Engineering students in the country. Our degree programs are rather selective as the quality of the candidates keeps growing every year. Besides classroom instruction, many outlets exist for real-world experience such as research opportunities, internships, and co-op education.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance and Educational release time to further your academic pursuits.
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.