Senior Administrative Coordinator I

Job Title

Senior Administrative Coordinator I

Agency

Prairie View A&M University

Department

College Of Education

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

-------------------------------------------------------------------------------------------------------------------------------

Important Immigration information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate

-------------------------------------------------------------------------------------------------------------------------------

The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Under general supervision, the Senior Administrator Coordinator I provides various management, administrative, and planning support to the Dean of the Whitlowe R. Green College of Education and assists other departments in the College with activity coordination as needed.

Responsibilities:

Management Support duties:

• Provides management of daily routine tasks for the Office of the Dean; maintains the Dean’s calendars and assists with classroom scheduling and college conference room scheduling; provides logistical and administrative support for events, meetings, and specialized activities.

• Creates and/or assists with the creation of meeting materials (i.e. handouts, PowerPoint or related presentation development) and monitors documents to ensure accuracy and timely submission as well as maintain a log to track all incoming and outgoing documents.

• Facilitates and assists with all Senior Leadership and College-wide meetings and keeps the official minutes of each meeting as well as serves as an information resource on operational methods and processes.

• Maintains public relations and professional disposition with administrators, faculty, staff, students, donors, and community members.

Administrative Support Duties:

• Prepare and distribute letters and memoranda to faculty and students. Work with vendors to purchase college swag material and gift items.

• Serves as backup to the Building Coordinator; prepares all work orders concerning building maintenance and upkeep.

• Routinely interact with the Banner System and provides the Dean, Associate Deans, Department Head, Directors, and Budget Specialist II with data for registration, course scheduling, and graduation; enters data into the Banner System, review, and correct data in Banner INB and Panthertracks after departments have built their course schedules.

• Enter overrides in the system after securing the Dean’s approval; reviews and enters Requests for Incompletes in Banner after Dean’s approval; monitor mid-term and final missing grade submissions and provides status reports to Department Heads and the Dean; works closely with the Registrar and Course Scheduler to interpret and disseminate information to the departments in the College of Education.

• Coordinates the maintenance of files, records, references, resource materials, and workroom organization as well as conducts annual inventory and completes necessary documentation for missing/lost and surplus equipment.

• Works with college-designated IT Specialist to ensure faculty and staff and classroom equipment throughout college functions properly.

• Prepares travel requests and travel expense reports for the Dean and assists faculty members on domestic and international travel on an as-needed basis.

• Reconciles ProCard Transaction for the Dean and related staff in the Office of the Dean as well as serves as the primary point of contact for the College of Education with Human Resources, and related business units at the University.

• Performs other duties as assigned.

Required Education & Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Six years of related experience.

Required Knowledge, Skills an Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.

• Ability to multitask and work cooperatively with others.

• Interpersonal and communication skills.

• Planning and organization skills.

 Special Requirements:

• Applicants with equivalent experience in place of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of ten years of experience.

Job Posting Close Date:  

• 02/28/2026

Required Attachments: 

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional. 

• Resume or Curriculum Vitae 

• Cover Letter 

Application Submission Guidelines:  

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site. 

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process. 

Background Check Requirements: 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.