Senior Administrative Assistant

At Prologis, we don’t just lead the industry—we define it with a 1.3 billion square foot portfolio and an annual throughput of approximately $3.2 trillion. We create the intelligent infrastructure that powers global commerce, seamlessly connecting the digital and physical worlds. From agile supply chains to energy solutions, our ecosystems help your business move faster, operate smarter and grow sustainably. With unmatched scale, innovation and expertise, Prologis is a category of one—not just shaping the future of logistics but building what comes next.

Job Title:

Senior Administrative Assistant

Company:

Prologis

Senior Administrative Assistant

A day in the life

We’re looking for a highly driven Senior Administrative Assistant to support the Global Head of Operating Essentials and operate as a force multiplier for a fast-moving, high-performing team. This is not a traditional support role, this is a critical position for someone who thrives on ownership, operates with urgency, and consistently delivers at a high level.

You will be expected to anticipate needs, remove friction, and execute with precision—often in ambiguous or high-pressure situations. You are resourceful, resilient, and solutions-oriented, with the judgment and confidence to engage across all levels of the organization.

You have a strong curiosity for innovation, including AI and emerging technologies, and actively seek ways to leverage them to drive efficiency, scale impact, and stay ahead.

This role requires a high degree of flexibility and commitment, including availability outside of standard business hours when needed to support executive priorities.

Key responsibilities include:

• Own and optimize complex executive calendar management—prioritizing what matters most and ensuring time is aligned to highest-impact work
• Drive seamless execution of executive-level meetings, offsites, and key events
• Coordinate detailed domestic and international travel with precision and foresight
• Manage expense reporting and invoice processing with accuracy and speed
• Oversee and manage key vendor relationships, subscriptions, and contracts
• Support onboarding and internal communications for the Technology team
• Prepare high-quality materials, briefings, and presentations for senior leadership
• Step in to support broader EA team needs, ensuring no gaps in coverage
• Take on critical ad hoc projects and continuously identify opportunities to improve systems, workflows, and outputs—leveraging AI and new tools where possible

Building blocks for success

Required:

• 5+ years of experience supporting senior executives in a high-performance environment
• Exceptional organizational skills with the ability to manage multiple priorities without dropping details
• Strong business judgment and the ability to operate independently with minimal guidance
• Proven ability to perform under pressure, meet tight deadlines, and adapt quickly
• Absolute discretion and professionalism in handling sensitive information
• Clear, concise, and confident communication skills
• A proactive, ownership-driven mindset with a bias toward action
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong interest in AI and emerging technologies, with a willingness to experiment and implement tools that enhance productivity
• Flexibility to work beyond standard hours when required to meet the demands of the role

Hiring Salary Range of: $80,000 - $100,000 ($40.87-$48.08). Salary and whole compensation package (bonus target) to be determined by the candidate’s location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

#LI-HB

People First

Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.

When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.

As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.

All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time. 

All job offers are contingent upon successful completion of background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

Employment Type:

Full time

Location:

Nashville, Tennessee

Additional Locations: