Senior Administrative Assistant - Hybrid

Job Description

We are currently recruiting for a Senior Administrative Assistant to support the AVP of Marketing and their team in the US Respiratory Organization.  This position will be based in Upper Gwynedd, PA.

The primary activities include but are not limited to the following:

• General Secretarial/Clerical duties constitute approximately 50% of job responsibilities.

• Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.

• Works in teams or independently as needed and as relevant to complete work assignments and various tasks.

• Assists team with designated tasks on a prioritized basis and problem solves when appropriate.

• Encourages self-sufficiency and trains team members as appropriate.

• Calendar scheduling/planning of complex meetings; coordinating and scheduling complex multi-leg and international travel arrangements. Looking proactively through calendars and identifying and communicating conflicts.

• Completing complex/international travel expense reports in a timely fashion.

• Communication Skills must be at a level to effectively interact with company executives and internal/external clients to maintain workflow.

• Respects the importance of maintaining confidentiality and appreciation of professionalism.

• Assists with interview scheduling and on-boarding of new hires.

• Occasionally produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving skills.

• Occasionally develop reports, presentations, tables, graphs, correspondence and conduct light research using appropriate software.

• Occasionally coordinates special projects.

• Periodic travel – 5%

Position Qualifications: 

Education Minimum Requirement:

• Required: High School Diploma

• Preferred: Advanced education or certifications such as (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Required Experience and Skills:

• Minimum of (8) years Administrative Assistant experience.

• Minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above). 

• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices.

• Ariba/Concur experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within Ariba.  

• Experience scheduling complex travel arrangements including multi-leg domestic and international travel.

• Demonstrated experience with processing Visas/Passports. 

• Advanced secretarial/clerical abilities with a history of high performance.

• Documented experience as a strong performer in current and past positions. 

• Ability to handle and prioritize a large number of simultaneous assignments.

• Experience with event planning and coordination. 

• Extraordinary attention to detail.

• Outstanding communication and people skills.

• Experience with financial and budget tasks.

#MSJR

The salary range for this role is:

$77,700 - $122,300

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.
 
The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.
 
We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days. 
 

Required Skills:

Accountability, Accountability, Budget Management, Clerical Skills, Communication, Conference Organizing, Confidentiality, Data Entry, Detail-Oriented, Document Management, Event Planning, File Management, Financial Budgeting, Microsoft Office, Office Applications, Office Equipment, Process Improvements, Project Management, Purchase Orders, Reporting Management, Report Preparation, Scheduling, Scheduling Interviews, Software Proficiency, Task Coordination {+ 5 more}

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.  As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.  For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

EEOC Know Your Rights

EEOC GINA Supplement​

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts

U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.

San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

1st - Day

Valid Driving License:

Yes

Hazardous Material(s):

No

Job Posting End Date:

01/23/2026

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.