In a world of possibilities, pursue one with endless opportunities. Imagine Next!
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.
Job Description:
Parsons is looking for an amazingly talented Secretary - Saudi National to join our team! In this role you will get to work on one of the unique hospitality projects in the kingdom.
What You'll Be Doing:
- Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to Client and Parsons guidance and policy.
- Manage the day-to-day activities of a large, professional office team, including directing support staff as the team grows.
- Coordinate with key administrative stakeholders to ensure smooth operation of the delivery team office and uninterrupted support to the senior leadership team.
- Perform tracking and management of internal and external tasks as required by the senior leadership team.
- Monitor and track overall financial administration efforts and ensure compliance with policy and guidance, in coordination with internal stakeholders as required.
What Required Skills You'll Bring:
- Exemplary professional attitude and demonstrated ability in exercising tact, diplomacy, good judgment, and customer service and support, as well as the ability to interface effectively with a variety of people.
- Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels.
- Demonstrated experience with supporting large, professional teams in challenging environments, working to deadlines and budgets.
- Demonstrated experience utilizing standard business application software for presentations, word processing, and spreadsheets.
- Ability to manage and work in a team, deliver objectives and targets.
- Liaise with other departments, disciplines or any other internal and external stakeholders such as contractors, subcontractors, suppliers, government agencies, consultants, or investors, or others as necessary.
- Perform various coordinating tasks and administrative duties such as maintaining department documentation.
- Perform administrative functions between other offices as necessary.
- Filing, photocopy documents and distribute as required per Client standard procedures.
- Maintain documents by listing the documents and storing them at the designated places.
- Act as point of contact and coordinate departmental telephone calls as required.
- Prepare and develop statistical work-related reports as needed.
- Provide administrative support in work related responsibilities.
What preferred education/ experience is required:
- Bachelor’s in administration or professional equivalent.
- Demonstrated experience of managing significant size professional offices.
- Demonstrated experience of managing significant size office support staff team.
- Demonstrated experience of managing the budget for significant size professional office.
- Demonstrated experience with creating and maintaining databases, summary data, spreadsheets, graphic documents, and maintaining associated websites
- Strong written and verbal communication (English and Arabic), organizational, and interpersonal skills, as and the ability to meet deadlines.
- 5+ years of directly related work experience.
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!
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