Secretary (Office Automation)

Secretary (Office Automation)

Department: Department of Veterans Affairs

Location(s): Miami, Florida

Salary Range: $59515 - $77366 Per Year

Job Summary: This position will performs as the Executive Secretary and Principal Office Assistant to the Medical Center Director at Bruce W Carter Department of Veterans Affairs Medical Center in Miami, Florida.

Major Duties:

• Duties include, but may not be limited to the following: Manages the CCC Director's calendar to include resolving scheduling conflicts, rescheduling appointments, and printing documents needed for the day Manages correspondence to the center which includes coordinating responses on behalf of its Director and finalizes and generates correspondence as needed Prepares high-level memoranda, letters and other documents, routes for approval, and tracks to completion for the leadership team Reviews final responses related to patient issues, Congressional correspondence, and patient advocate issues Coordinates All Employee Survey activities Notifies the center Director and responsible parties of impending suspense dates Maintains tracking of competency folder, proficiencies, appraisals, and awards, etc., and routes through appropriate channels for timely submission Serves as timekeeper to include notifying staff when there are timekeeping exception notices, and ensures corrections are made Answers telephone calls and routes messages as appropriate Prints, copies, faxes, orders supplies, initiates work orders, and manages key requests and SharePoint requests Serves as a Talent Management System (TMS) Coordinator for the Office of the Chief Manages purchase card to include reconciling purchase cards, maintaining purchase card documentation for required timeframe, resolving disputes of unknown or incorrect charges, providing approving officials with all pertinent purchase card documents for approval by the same, and inputting orders into the purchase card menu timely Performs other duties as assigned. Work Schedule: 8:00am to 4:30pm Compressed/Flexible: N/A Telework: N/A Virtual: This is not a virtual position. Position Description/PD#: Secretary (Office Automation)/PD083810 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/08/2026. Time-In-Grade Requirement: Applicants, who are current Federal employees and have held a GS grade any time in the past 52 weeks, must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position, you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: administrative concepts and practices sufficient to recommend changes in administrative policies, procedures, and office practices affective subordinate organizations; relaying instructions, collecting data, setting up schedules, customer service and analytical skills in handling internal and external customers, possess superior writing and editing skills to maintain the professional and high quality of administrative correspondence. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. There may be occasional carrying of light objects, such as files, papers, and books. No special physical qualifications are required except ability to reach or stoop to lift or obtain files and to be able to communicate effectively with a wide variety of people. There may be need for extended hours on occasion due to emergency situations or emergency operations. The work is performed in an office setting; however, angry/upset patients and their family members may present a confrontational situation on occasion. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How to Apply: All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 05/08/2026 to receive consideration. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.

Application Deadline: 2026-05-08