SECRETARY (OFFICE AUTOMATION)

SECRETARY (OFFICE AUTOMATION)

Department: Department of the Air Force

Location(s): Shaw AFB, South Carolina

Salary Range: $61722 - $80243 Per Year

Job Summary: Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serve as the sole and principal executive office assistant, performing various administrative and clerical duties in support of the Fifteenth Air Force (15 AF) Commander and performs as the Commander's personal assistant.

Major Duties:

• Drafts and/or prepares non-technical correspondence on topics such as office procedures, requests for information, and the handling of Congressional inquiries or other sensitive matters based on knowledge of unwritten policies, precedence, and practices. Personally reviews all correspondence intended for high level US Military Commanders (to include the Chief of Staff of the US Air Force), US ambassadors, US Congressmen and Department level officials to ensure consistency of style, quality and appropriateness of content. Provides support for the Fifteenth Air Force Vice Commander, the Commander's Mobilization Assistant (MA) and the Commander's Guard Assistant (GA). Serves as the Commander's point of contact with high-level personnel from U.S. industry, Congressional offices, U.S. Embassies and senior officials of foreign governments and their military. Exercises control over the Commander's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences including those involving staff from outside the immediate office. Meeting attendees may include, but are not limited to US Congressmen and staffers, senior US, state and local officials, senior DOD officials, State Department agencies, US embassy personnel, and senior civilian business leaders from major national and international firms. Responsible for establishing priorities and bringing them to the Commander's attention, or assigning them to other leaders within the organizational structure. Exercises discretion in segregating priority issues from routine; referring correspondence replies to the Commander for signature; assuring the correspondence (a) conforms with established policy and/or views of the Commander; (b) is grammatically correct and/or returned with appropriate directions for correction. Receives telephone calls, greets visitors and ascertains the nature of the calls or visits, screening those that can be handled without the Commander's engagement. Refers caller or visitor to appropriate staff, or personally provides routine administrative, procedural and readily available command information.

Qualifications: In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-08, or equivalent in other pay systems. Examples of specialized experience includes comprehensive knowledge of the organization, mission, policy and views of the Commander. Must have an understanding of significant issues to develop background material for meetings and decision making to provide information to outside individuals or groups or to subordinate commanders/supervisors on key issues and problems. Working knowledge of organizational relationships among flag officers from all services and functions, at all levels, and other governmental agencies. Working knowledge of advanced office automation software, practices and procedures and their application in the performance of office support work. The ability to develop presentations using MS PowerPoint or newer presentation software packages. FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in­-grade requirements to be considered eligible. One year at the GS-08 level is required to meet the time-in-grade requirements for the GS-09 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of extensive rules, procedures, or operations applied sufficient to screen requests for information; personally provide information from files or records; advise staff on established procedures; handle personally or refer non-routine requests to the appropriate staff member. Ability to plan, organize, work and meet deadlines. This includes the ability to plan, organize and manage a variety of special visits, tours, meetings, and other events, including social functions. 2. Knowledge of a wide range of sources, types, and methods of funding, as well as the procedures applicable to the control, authorization, acquisition and justification of office equipment, supplies and support services such as printing, maintenance and supply services. 3. Knowledge of various automated management data systems, office automation software programs, tools and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases and graphs. 4. Knowledge of the duties, priorities, policies, and program goals of the organization in order to review correspondence for conflicts or departures from policies. Knowledge of military personnel matters sufficient to function as the direct focal point for a variety of matters. 5. Ability to orally and in writing communicate effectively with high-ranking officials and dignitaries and understand/comprehend military terminology of the United States. Knowledge of the military organization and its staff sufficient to perform such duties as: independently arrange staff travel, select meeting and conference attendees, independently schedule appointments for the Commander and follow up with the participants of meetings on action items. 6. Ability to type correspondence expertly and maintain a working knowledge of spelling, punctuation, syntax, and required formats sufficient to identify and correct discrepancies in material. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. ADDITIONAL CONDITIONS OF EMPLOYMENT: Key Position. The duties of this position meets all requirements as a category 4 designation, and shall not be vacated during a national emergency or mobilization without seriously impairing the capability of the parent Federal Agency or office to function effectively. This position must be removed from the Ready Reserve and CAN NOT become a member of the Ready Reserve. (IAW: DoDD 1200.7, "Screening the Ready Reserve,")

How to Apply: The complete Application Package must be submitted by 11:59 PM (ET) on 03/26/2026 To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12916451 To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the application questionnaire. Please ensure you click the Submit My Application button at the end of the process. To apply for this position, you must provide a complete Application Package which includes: 1. Your Resume. If you submit more than one resume, only the most recent will be reviewed. The "most recent" is considered the resume with the latest timestamp. Resumes may not exceed two pages. The two-page resume ensures the most relevant experience is reviewed and considered, which is a common practice in both the public and private sectors. Resumes exceeding two pages will be removed from consideration. Additional information on how to complete or update your resume may be located here. For qualification determination your resume must contain hours worked per week and dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient, and you will not receive consideration for this position. If you are a current Federal employee or previous Federal employee, provide your pay plan, series and grade, i.e. GS-0301-09. Current Federal Civilian Employees may list any relevant performance related rating (given within the last three years) and/or incentive awards in your resume. Do NOT include photographs, inappropriate material, inappropriate content, nor personal information such as age, gender, religion, social security number, etc., on your resume. If the resume you submit contains such information you will not be considered for this vacancy. Your name, first and last, MUST be included on your resume. 2. A complete Application Questionnaire 3. Additional Required Documents (see Required Documents section). Ensure all submitted documents contain your full name. 4. Help recruiters find you. Make your resume and profile searchable, which means recruiters may contact you about possible jobs. Additional information may be located here. PLEASE NOTE: It is the applicant's responsibility to verify that information entered and/or uploaded, (i.e., resume) is received, accurate, and submitted by the closing date. You may verify your documents have been processed with your application package successfully. You can access your USAJOBS account to do so by clicking here. Uploaded documents may take up to one hour to clear the virus scan. Human Resources WILL NOT modify or change any answers submitted by an applicant.

Application Deadline: 2026-03-26