Classic, consistent quality from a winning team!
Deer Valley Resort is nestled in the Wasatch Mountains of Utah, in the historic mining town of Park City which has evolved into an exciting and diverse mountain ski town. Our staff consists of locals, transplants, seasonal workers from all 50 states and international students from around the globe. We are a diverse workforce where everyone feels welcome, appreciated, and valued. No matter if you are 14 or 84 years, there is a place for you in the Deer Valley family! (Last year over 1,100 staff members celebrated their fifth season or more at Deer Valley).
PURPOSE OF POSITION: The Administrative Assistant provides administrative support to Deer Valley Resort’s leadership team, reporting directly to the Executive Coordinator while supporting other senior leaders as needed. This role ensures efficient operations, seamless communication, and consistent organization across departments. The Administrative Assistant manages complex schedules, coordinates cross-functional initiatives, oversees key administrative programs, and supports business-related tasks only to optimize leaders’ time and effectiveness. Acting as a trusted partner, this position maintains confidentiality, anticipates needs, and keeps the leadership team focused on strategic priorities.
RESPONSIBILITIES:
Leadership & Executive Support
Manage and coordinate calendars for the leadership team, including scheduling meetings, resolving conflicts, and ensuring optimal time management
This position provides business-related support only
Draft, review, and send communications on behalf of leaders; maintain a professional and consistent communication style
Organize and prepare for meetings by gathering materials, creating presentations, and supporting logistics
Take, distribute, and track follow-up for meeting minutes and action items
Coordinate travel arrangements and logistics for executives, external visitors, and VIP guests
Maintain the resort-wide leadership out-of-office calendar
Operational & Administrative Support
Provide monthly auditing support and serve as the primary contact for the corporate credit card program
Oversee corporate contract and vendor agreement administration, ensuring accuracy, compliance, and timely execution
Manage annual insurance compliance documentation and maintain permits, licenses, and business registrations
Facilitate communication and collaboration across departments to support smooth leadership operations
Coordinate annual Hotel/Vendor Pass agreements and other recurring administrative programs
Support executive budget coordination and help manage administrative expenses
Assist with corporate donations, scholarship fund administration, and other recurring resort programs
General Resort Administration
Ensure confidential and discreet handling of sensitive information and business documents
Manage the resort shredding program, including invoicing, scheduling, and SOP compliance
Perform other duties as assigned to support the leadership team and resort operations
QUALIFICATIONS:
Minimum of 3 years of experience providing administrative or executive support
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software tools
Excellent written and verbal communication skills
Strong organizational skills, exceptional attention to detail, and the ability to juggle multiple priorities
Adaptability to thrive in a fast-paced, dynamic environment
Ability to lift, carry, or move up to 30 pounds occasionally
Flexibility to work evenings, weekends, and holidays as business needs require
Ability to respond promptly to time-sensitive communications outside of standard business hours
PAY RATE:
Pay: $25.00 - 30.00 per hour
Deer Valley is an Equal Opportunity Employer.