Your Role
As a Receptionist (Temporary, Part-time), you will be the first point of contact for our clients, vendors, and staff. The Receptionist represents Gensler's values and professionalism while demonstrating a high level of client service. This temporary position's duration is May 20, 2026 through August 7, 2026.
What You Will Do
Answer phone through Teams and direct callers appropriately or take messages
Greet/welcome all guests and notify the appropriate staff member of their arrival
Receive applicants for interviews
Receive samples from vendors
Direct deliveries to the mail room
Process parking validations for clients/visitors
Assist clients/consultants/vendors & staff with any questions
Monitor the conference room reservation system throughout the day and notify appropriate staff of possible conflicts
Assist with booking and canceling conference room reservations
Ensure lobby and lobby-facing conference rooms remain tidy throughout the day
Update Monthly Office Event Calendar
Assist with administrative projects/tasks/special events, as needed
Your Qualifications
Minimum 2 years of experience in an administrative capacity
Strong attention to detail and multi-tasking skills
Excellent organizational and technical skills (MS Office)
“Can-Do” attitude: must be able to determine priorities and exhibit a high level of initiative and follow-through
Must be able to function well both independently and as part of a team
Excellent communication and relationship management skills
Ability to interact professionally with all levels of the Firm, clients, and consultants
Must be able to work overtime on an as-needed basis
Must have a professional personal presentation
Must have professional phone-etiquette
Must be reliable
Hours: 10:00 am - 2:00 pm; M-F
**The hourly rate will be estimated between $18.50 - 20.50 per hour contingent on relevant experience.
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.