Receptionist

Candidates for this role ideally match the skills below: 

• Strong organisational and multitasking abilities with the capacity to manage evolving priorities. 

• High level of personal responsibility, reliability, and flexibility in working arrangements. 

• Professional presence with excellent interpersonal and communication skills. 

• Strong attention to detail and a proactive, solutions-oriented mindset. 

• Ability to engage confidently with stakeholders at all levels while maintaining discretion and professionalism. 

• Awareness of workplace operations, including security, visitor management, and facilities coordination. 

If this resonates with you, read our exciting job description. 

What should the Receptionist expect? 

As a Receptionist, you will play a key role as the first point of contact for the firm, ensuring a professional and welcoming environment. This role goes beyond traditional reception duties, requiring a proactive approach to supporting Facilities operations and contributing to the smooth running of the office. 

You will work closely with internal teams and stakeholders, demonstrating flexibility, ownership, and a strong understanding of how your role contributes to the wider business. 

Responsibilities 

If you are successful, you will undertake responsibilities which could include a combination of but are not limited to: 

• Managing incoming calls and ensuring queries are handled efficiently and directed appropriately. 

• Welcoming, assisting, and guiding visitors while ensuring a high standard of client experience. 

• Coordinating closely with the Facilities team on administrative and operational matters. 

• Supporting office logistics, supplier coordination, and Facilities-related activities. 

• Monitoring reception and visitor flow with awareness of security and access considerations. 

• Providing general administrative support, including document handling and office coordination tasks. 

• Proactively assisting with day-to-day office needs such as meeting room readiness and supplies. 

• Collaborating and communicating effectively with stakeholders across all levels of the organisation. 

• Upholding the firm’s professional standards, including confidentiality, presentation, and conduct. 

• Performing ad-hoc tasks and adapting to changing priorities as required. 

Experience and Qualifications 

• A minimum of 1 year of experience in a similar or customer-facing role. 

• Candidates with a completed secretarial or administrative qualification will be preferred. 

• Good working knowledge of Microsoft Office tools. 

• Willingness to work flexible hours to meet business needs.