Purchasing & Inventory Specialist

Role Summary 

The Purchasing & Inventory Specialist is responsible for managing and optimizing AmeriVet’s end-to-end procure-to-pay (P2P) operations across a multi-hospital environment. This role ensures purchasing system functionality, inventory governance, invoice accuracy, and operational compliance while driving standardization, automation, and continuous improvement. 

This position serves as a key operational bridge between hospitals, Finance, Accounts Payable, IT, and vendors, with a strong focus on usability, controls, and data integrity in a clinical setting. 

Core Responsibilities

Procure-to-Pay Systems  

• Manage system onboarding including Vendors, Users, and Locations 

• Ensure accurate pricing, contracts, budgets, and spend controls loaded into system 

• Design, implement, & maintain ordering guidance, alerts, & automations  

• Act as primary point of contact for issues impacting hospital P2P Functions 

• Partner with IT, AP, and vendors to troubleshoot and resolve system or integration disruptions 

• Identify opportunities to enhance system performance and user experience 

Procure-to-Pay Operations 

• Oversee P2P process within Amerivet Procurement Systems 

• Monitor purchasing behavior to identify savings gaps, compliance, risks, and training needs 

• Serve as escalation point for P2P support & disruptions 

• Support hospital users with best practices for compliant and efficient purchasing 

PO Receiving Management 

• Monitor receiving compliance to support three-way matching and prevent payment delays 

• Partner with hospitals, AP, and vendors to resolve discrepancies related to receipts 

• Establish and reinforce receiving accountability and best practices across locations 

• Partner with Leadership to ensure accurate accruals recognized at period close  

Vendor Invoice Management 

• Monitor submission of invoices from P2P system to AP, ensuring no disruptions with workflow 

• Collaborate with AP to resolve discrepancies and reduce invoice exceptions 

• Partner with AP and leadership on non-PO invoices routed to AP, identifying opportunities to reduce non-PO invoice activity 

• Drive process improvements to improve invoice accuracy and submission timing 

Inventory Support 

• Support Operational teams in Physical inventory counts, including guidance on methodology and expectations 

• Monitor inventory activity for trends, errors, and inconsistencies 

• Partner with Operational Leaders on inventory recounts, audits, and shrink analysis 

Documentation, Training & Communication 

• Develop and maintain job aids, SOPs, and other content related to procurement/Inventory  

• Lead training and enablement for hospital teams and corporate users  

• Own procurement communications, including updates, process changes, and best practices 

Key Skills & Competencies 

• Strong understanding of procure-to-pay operations in a multi-site healthcare or veterinary environment 

• Proven ability to manage purchasing systems and support frontline operational users 

• Highly organized with strong attention to detail and follow-through 

• Ability to influence without direct authority across hospitals and JV partners 

• Clear, concise communicator with the ability to train non-corporate audiences 

• Data-driven mindset with a focus on controls, compliance, and scalability 

Qualifications 

• Bachelor’s degree in Supply Chain, Business, Finance, or related field (or equivalent experience) 

• 5+ years of procurement, supply chain, or P2P operations experience 

• Experience supporting healthcare, veterinary, or multi-location service environments preferred 

Measures of Success 

• Purchasing system adoption and compliance rates 

• Vendor onboarding accuracy and cycle time 

• Reduction in PO receiving and invoice exceptions 

• Inventory count accuracy and variance reduction 

• Quality and consistency of hospital training and documentation