Proposal Coordinator

At Ardent, we hire people who want more than a job — they want to serve a mission that matters. Our teams support the federal government’s most critical national security and defense priorities, helping protect the nation, strengthen resilience, and advance the technologies and capabilities that keep America secure. For veterans, cleared professionals, and purpose-driven innovators, Ardent is a place to continue serving alongside a team that understands the importance of the mission and the people behind it.

We also know top talent has choices, which is why we back our mission with benefits and flexibility that stand out: competitive pay, comprehensive health coverage, flexible PTO, federal holidays off, tuition reimbursement, professional development support, wellness stipends, and a culture that values and rewards hard work, dedication, and adaptability. If you want to build something meaningful, while enjoying the kind of flexibility and support that you need to do your best work — Ardent is where your next mission begins.

---

Ardent is hiring a Proposal Coordinator. In this role you will support the full proposal process from planning through submission, helping ensure our responses are timely, compliant, and built to win. You will work closely with the Director of Proposals and the broader growth team to coordinate logistics, manage proposal materials, and keep each effort moving on schedule.

In this role, you will work across teams to support proposal planning, execution, and document control. You will help ensure every proposal meets the requirements in Federal Government RFPs and reflects the quality, discipline, and mission focus expected of a national security firm.

This is an on-site/remote position, located in Vienna, Va.

Responsibilities and Duties:

• Support day-to-day proposal operations to help plan, build, and deliver high-quality, compliant responses to RFPs.
• Work with proposal managers, subject matter experts, editors, capture managers, contracts staff, and subcontractors to keep proposal development efficient and organized.
• Review solicitation requirements to ensure compliance with instructions, deliverables, evaluation criteria, and submission deadlines.
• Help develop and maintain proposal schedules, outlines, assignments, and meeting plans.
• Identify and help improve proposal processes and workflows when needed.
• Track action items, responsibilities, deadlines, and materials for the proposal team and subcontractors.
• Schedule and coordinate meetings, conference calls, data calls, and team updates.
• Organize and maintain proposal files in SharePoint, ensuring materials are easy to find and properly managed.
• Build and maintain a proposal content library and repository of reusable artifacts.
• Use approved content to help draft executive summaries and management approaches.
• Maintain configuration control of proposal documents.
• Format and edit proposal documents as needed.

Requirements: 

• 1 to 2 years of proposal coordination experience with a federal contractor, preferably at a mid-tier firm.
• Advanced proficiency in Microsoft Office (Teams, Outlook, Word, PowerPoint, and Excel, Sharepoint).
• Working knowledge of documentation and proposal development processes.
• Strong organization, teamwork, flexibility, and critical thinking skills.
• Ability to work independently, stay detail-oriented, and meet strict deadlines.
• Strong verbal and written communication skills.
• Refined interpersonal skills and the ability to work with people at all levels.
• Ability to assess situations, make sound recommendations, and apply critical thinking in support of the team and the company.

Preferred Skills:

• Experience supporting Federal, DoD, or commercial bid and proposal efforts.
• Formal training in proposal coordination, writing, or development, such as Shipley or APMP courses.
• Experience creating graphics Adobe products is highly preferred

Due to the nature of the work we support, all candidates in consideration for this role must be U.S. Citizens willing to undergo the government issued background investigation process.

---

Ardent is an equal opportunity employer. We will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity or gender expression.