Project Support Administrator

** This is a full-time onsite position located in North Phoenix, AZ (85027). ** 

 

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Assist F21 Project leaders in maintaining records of job changes, including change orders, purchase orders, and work scheduling.
• Assist in the review of documentation and contracts to ensure compliance.
• Assist the leaders with the invoice, payment control and all administrative related tasks. Review financial data to oversee costs, profits, and expenses.
• Manage overall project documentation and records. Create and update records ensuring accuracy and validity of information.
• Organize office and assist associates in ways that optimize procedures.
• Sort and distribute communications in a timely manner.
• Schedule and plan meetings and appointments, create a master schedule for all team members. Arrange meetings, take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations.
• Resolve office/field related issues, such as supplies, updating employee lists and contact lists, seating arrangements, field staff coordination etc.
• Coordinate with other departments to ensure compliance with established policies and assist with filed coordination of material needs.
• Create flow charts or other types of presentations to assist team members.
• Communicate and maintain trusting relationships with subcontractors, vendors, team members, and other external stakeholders.
• Manage the filing system, record information as needed, update required forms and paperwork.
• Maintain daily log of job site occurrences and document incidents that occur at the filed level.
• Assist project team with safety compliance within the job site and attend all required safety meetings.
• Ensure UIS quality standards are upheld and document and assist with training of filed staff for compliance.
• Able to work in a team environment.
• Assist in the maintenance of a clean job site, take direction well, detail oriented.
• Perform all other responsibilities as assigned.
• Assist filed operations with daily planning, document review and field staff coordination.

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience:

• High School diploma or GED, required. Bachelor’s degree in construction management or business Admin, or a related field preferred.
• 2+ years of internship or work experience combined, in construction environment preferred.

Skills and Competencies:

• Ability to perform administrative tasks in a supporting role.
• Strong knowledge in Microsoft suite (Word, Excel, PPT, Power BI, etc.).
• Ability to work in a construction site environment (trailer office).
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Must have good problem-solving skills and be willing to learn.
• Excellent organizational and time management skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to effectively prioritize responsibilities depending on project needs.
• Produce high-quality results working independently or within a team.
• High level of attention to detail, and highly organized.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.

Language Proficiency:

• Excellent verbal, written, and interpersonal communication skills in English, required.

• Ability to effectively present information and respond to questions from groups of managers and employees. 

• Mandarin verbal communication skills are strongly preferred.

Nice to have:

• Start-up experience.
• Verbal communication skills in Mandarin or Spanish.

Additional Requirements:

Must have and maintain a valid Arizona driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.

Work Authorization:
Please note that this position is not eligible for sponsorship. Only candidates with valid, current work authorization to legally work in United States will be considered.