Project Specialist, Faculty and Operations - Leventhal School of Accounting

Project Specialist, Faculty and Operations
USC LEVENTHAL SCHOOL OF ACCOUNTING

As part of the USC Marshall School of Business, the Leventhal School of Accounting is widely recognized in the top tier of accounting education. The Leventhal School of Accounting is committed to creating knowledge and disseminating it through leading academic and professional journals and symposia. Our LSOA students have the capability and motivation to succeed in a rigorous educational environment at undergraduate, masters, and doctoral program levels.

Responsibilities and Duties

The Leventhal School of Accounting is recruiting a Faculty and Operations Project Specialist to join its talented, highly motivated team. The candidate will provide support to the operations team, faculty, doctoral students, and academic programs. Working under the supervision of the Operations Manager, this position is responsible for (1) assisting faculty and staff with overall administration, operations and events; (2) supporting accounting faculty and PhD research workshops; (3) assisting special program planning; (4) processing financial transactions and reports; (5) coordinating event logistics, communications, and marketing; (6) maintaining our SharePoint and internal files; and (7) collaborating with the entire Leventhal faculty and staff in executing the School’s strategic plans.

Key Functions

• Supports the administrative functions of the school such as planning, organizing, coordinating, scheduling, and implementing initiatives in alignment with Leventhal’s strategic goals. Assist with managing communications for Leventhal that include both event-specific and other noteworthy news on our social media platforms, Marketing Cloud, and internal SharePoint.
• Supports the coordination of Leventhal events, conferences, research seminars, and other School initiatives (e.g., Commencement, SEC Conference, etc.).
• Facilitates purchases and other business transactions such as reimbursements, requisitions, and purchase orders, as needed.
• Research, gathers, organizes, and summarizes data.
• Ensures completeness and accuracy of documentation for submission to appropriate stakeholders, including various university departments and administrators, for review and approval (e.g. academic materials, event flyers, announcements, financial reports, etc.)
• Assists in the preparation, development, production, and retention of documents and other materials as needed for academic and fiscal year purposes.
• Composes a variety of business and academic correspondence with stakeholders.
• Maintains up-to-date currency on revisions to department, school, and/or university policies and procedures.
• Serves as an internal resource to faculty, administrators, staff, and students on departmental and university procedures.
• Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time

Preferred Qualifications

The ideal candidate for this position will have experience working in fast-paced environments, preferably at an educational institution or at a nonprofit. In addition, the candidate should possess a high level of attention to detail and good organizational skills. Excellent written and oral communication skills are essential to the success of this role, as well as the ability to work with team members, faculty, students, and university partners. 

• Minimum Education: Bachelor’s degree
• Strong writing and interpersonal abilities.
• Organized, resourceful, and detail oriented.
• Ability to be flexible and adaptable in the face of changing priorities and fluctuating workloads.
• Experience in a higher education environment.
• Experience in event logistics and communications/marketing.
• Strong analytical, organizational, writing, and problem-solving skills, with the ability to initiate own work and use good judgment with minimal supervision.
• Demonstrated ability to work independently while managing multiple tasks and communicating the status of these tasks to supervisor and colleagues.
• The successful candidate must also demonstrate, through ideas, words, and actions, a strong commitment to USC’s Unifying Values.

Anticipated Hiring Range:

The hourly rate for this position is $30.14 – $38.71. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Required Documents and Additional Information

• Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
• Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
• USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions*; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

Why join the USC Leventhal School of Accounting?

The USC Leventhal School of Accounting is ideally positioned to address the challenges of a rapidly changing business environment and is ranked as one of the country’s top schools for accounting. As a partner within the Marshall School of Business, students also have the opportunity to focus on finance, marketing, consulting, entrepreneurship and international business studies. USC Leventhal/Marshall builds on the unique opportunities that stem from its Los Angeles location on the Pacific Rim, its interdisciplinary and impactful research, the momentum generated by the University of Southern California, and the unparalleled engagement of the Trojan Alumni Family. With ready access to industries defining the new business frontier, including bio-technology, life sciences, media, entertainment, communications and healthcare, this vast network offers USC Leventhal has exceptionally strong connections with the support for success in the global marketplace. 
 

For more information on the USC Leventhal School of Accounting, visit: www.marshall.usc.edu/leventhal.

Minimum Education: Bachelor's degree
Minimum Experience: 2 years
Minimum Field of Expertise:
Experience with special events planning, fundraising management, or alumni and volunteer relations management. Experience with contracts and other legal documentation. Ability to support event planning (e.g., developing concepts, creating and estimating budgets, producing promotional materials). Experience with audio/visual equipment. Excellent organizational skills and ability to maintain multiple schedules. Excellent interpersonal, written, and oral communication skills.

                                                  

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. 

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.

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