Ministry Brands is looking for a Project Coordinator, Professional Services to join our growing team!
Who we are
Ministry Brands is a leading provider of SaaS operational management systems, payments platforms, digital engagement tools and background screening solutions for faith-based, non-profit and for-profit organizations. We serve more than 95,000 customers as a trusted partner in digital transformation and enablement – advancing missions, driving efficiencies, and building engaged communities for more than four decades. The diverse and real-world experiences of our team members serving their communities makes us stronger together and enhances our ability to advance digital transformation for the greater good.
What you’ll do
The Project Coordinator is a central operational partner to our consulting delivery teams, ensuring that client engagements run smoothly from kickoff through closeout. You'll own the coordination layer that keeps projects on track — managing timelines, documentation, communications, and logistics so that consultants can focus on client delivery.
Project Coordination & Tracking
Own project plans, timelines, and task lists in project management tools, keeping them accurate and up to date
Monitor milestones, action items, and dependencies; proactively follow up on overdue items before they become blockers
Track scope, schedule, and resource utilization, flagging risks or variances to the project lead
Communication & Documentation
Prepare and distribute meeting agendas, notes, and action item summaries in a timely manner
Maintain organized, accurate project documentation throughout the engagement lifecycle
Draft and coordinate internal and client-facing project status communications
Project Operations
Coordinate project logistics including kickoffs, working sessions, and handoffs
Onboard new projects into delivery workflows and ensure teams follow documented delivery standards
Support change request tracking, risk logging, and issue escalation processes
Financial & Administrative Support
Assist with time tracking validation, budget monitoring, and invoicing support
Reconcile project hours against plans and contract terms
Lead project closeout activities including final documentation and lessons learned capture
Who you are
Bachelor's degree or an equivalent combination of education and professional experience
1–2 years of experience in project coordination, operations, or client support
Strong organizational skills with the ability to manage multiple concurrent workstreams
Excellent written and verbal communication skills, including comfort communicating with clients
High attention to detail and a consistent follow-through track record
Proficiency with Microsoft 365 (Excel, PowerPoint, Outlook, Teams)
Ability to work independently and collaboratively in a fast-paced environment
Familiarity with project management tools such as Monday.com, Smartsheet, or Asana, preferred
Benefit offerings designed to promote a life of balance!
At Ministry Brands, we recognize that your career is just one important piece of your dynamic life. We offer a robust range of benefit offerings designed to cultivate a lifestyle of balance and personal success.
Robust healthcare options – Employees have several healthcare options to choose from in order to find what works best for them.
Flexible paid time off – There is no perfect, one size fits all balance between work and home. We provide flexible work schedules, PTO for vacation, and up to 80 hours of paid sick/safe leave. We also feature 11.5 days of fully paid holidays!
Paid parental leave – Adding a new child to the family is a big adjustment! We provide the time and income to allow parents to adjust to their new normal in the healthiest way possible.
Mental health support – Ministry Brands is a stigma free company with the National Alliance on Mental Illness. Associates are supported through an Employee Assistance Program which provides access to in-person or virtual counseling at no cost.
Professional development reimbursement – Ministry Brands aims to support your professional development and empower you to drive your career by providing financial assistance to our associates seeking to further their education and career.
Employee Recognition & Rewards - At Ministry Brands, we use Nectar to celebrate achievements and strengthen our culture of recognition. This social platform empowers employees to send meaningful kudos, award points redeemable for rewards, and highlight contributions that exemplify our values. Through Nectar, we foster engagement and appreciation while providing tangible ways to recognize great work.
Ministry Brands is committed to acknowledging and valuing our employee differences and to creating an environment in which every individual’s unique strengths and abilities are developed and valued. Our employees share in the responsibility for creating this environment and demonstrate mutual respect and acceptance in the workplace. We welcome everyone and are dedicated to creating a culture where all our employees have equal opportunity to be heard and reach their full potential.
Ministry Brands is proud to be an Equal Employment Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.