Position Summary / 职位简介
The Project Administrator is responsible for ensuring smooth operations of core administrative support and VIP reception, while involving in the strategic execution of the Greater China supply chain.
Additionally, Project Administrator supports the Project Manager by performing project management tasks that do not require decision making. Project Administrator is responsible for collecting information for Project Manager’s and Supervisor decision making. Monitors the project schedule for helping to maintain the project plan and notifies Project Manager about the need to update schedules.
项目管理员负责确保核心行政支持和 VIP 接待工作的顺畅运作，同时涉及大中华区供应链的战略执行。此外，项目管理员通过执行不涉及决策的项目管理任务来支持项目经理，并负责收集信息以供项目经理和主管决策使用。项目管理员还需监控项目进度，协助维护项目计划，并在需要更新进度时及时通知项目经理。
Key Responsibilities / 主要职责
Assist with daily administrative tasks, including meeting arrangements, travel bookings, visitor reception, and daily meal orders./协助完成日常行政事务，包括会议安排、差旅订票、访客接待及日常订餐等。 Independently manage the full coordination of visits by global executives and foreign guests, covering itinerary planning, material preparation, on-site protocol, and logistical support./可独立承担全球高管及外宾来访的全程接待协调，从日程策划、材料准备到现场礼宾与后勤保障。 Assist in project planning and scheduling./协助项目计划和进度安排。 Coordinate meetings, prepare agendas, and write minutes./协调会议，准备议程并撰写会议纪要。 Monitor project progress and update status reports./监控项目进展并更新状态报告。 Support project team with administrative tasks and logistics./为项目团队提供行政与后勤支持。 Manage communication among stakeholders and facilitate alignment./管理相关方沟通，促进一致性。 Track budgets and expenses; assist in purchase requests and invoices./跟踪预算与费用；协助采购申请与发票处理。 Ensure compliance with policies, procedures, and documentation standards./确保遵守公司政策、流程及文档规范。 Market Intelligence and Case Analysis: Systematically collect, track, and analyze global trends, policy developments, and best practices in the field of sustainability (such as ESG, carbon neutrality, and circular economy), and compile internal sharing reports.市场情报与案例分析：系统收集、跟踪并分析全球范围内可持续发展领域（如ESG、碳中和、循环经济等）的市场前沿趋势、政策动向及优秀企业实践案例，形成内部分享报告。 Website & SharePoint Maintenance: Responsible for establishing, updating, maintaining, and presenting the sustainability section on relevant company platforms./网站平台维护：负责公司相关平台中可持续发展板块的建立、内容更新、维护与形象展示。 Culture Building Support: Assist in promoting internal sustainability culture through content creation and event organization to enhance employee awareness and engagement./文化建立支持：协助推动内部可持续发展文化的培育，通过内容创作、活动组织等方式提升员工认知与参与度。
3. Requirements / 任职要求
Bachelor’s degree in Business, Management, English, Engineering, or a related field./本科及以上学历，工商管理、管理学、英语、工程或相关专业优先。 1–3 years of experience in project coordination/administration or relevant roles./1–3 年项目协调/项目行政或相关工作经验。 CET-6/IELTS 6.0/TOEIC 750 或同等水平优先/ CET-6/IELTS 6.0/TOEIC 750 or equivalent preferred. Proficient in MS Office (Excel, PowerPoint, Word); able to create reports and dashboards./ 熟练使用 MS Office（Excel、PPT、Word），能够制作报表与可视化看板。 Good communication and stakeholder coordination skills./具备良好的沟通能力与相关方协调能力。 Self-motivated, accountable, and able to work under deadlines./自驱力强，具备责任心，能在期限内完成任务。 Nice-to-have / Preferred / 加分项
Soft Skills / 软技能
At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
Read more on www.kone.com/careers