Project Coordinator II - Infectious Diseases

Scheduled Hours

40

Position Summary

This role is responsible for developing, implementing, and maintaining HIV testing sites across emergency departments and community-based clinical settings. This role focuses on recruiting new testing sites, establishing standardized testing and data protocols, training clinical and non-clinical staff, ensuring quality assurance, and supporting accurate data reporting and linkage to care. The Coordinator works closely with hospital leadership, clinical teams, laboratories, and internal program staff to ensure consistent, high-quality testing services across all sites.

Job Description

• Coordinates project/program management as assigned.

• Establishes milestones, management schedules, tracks progress and coordinates contributions within and beyond unit.

• Evaluates and assesses program/project. Develops tracking and initiates reports. Summarizes and disseminates results.

• May participate in grant process and/or provide oversight of budgets.

• Manages communications of program/project.

• Ensures all testing data is documented appropriately.

• Trains all staff at newly established testing sites on HIV testing protocols, documentation, linkage-to-care requirements, and quality assurance standards.

• Provides ongoing training for new staff at existing testing sites.

• Orders and distributes HIV test kits and ensures sites follow quality control (QC) procedures.

• Performs annual site inspections to ensure compliance with testing, documentation, and linkage-to-care protocols.

• Monitors adherence to protocol, including the requirement that sites notify program leadership immediately upon identifying a preliminary positive test.

• Collaborates with internal program staff, data teams, and leadership to support continuous quality improvement.

• Communicates regularly with site partners to address challenges, share updates, and reinforce best practices.

• Conducts research, collect/analyze data, oversee data entry.

• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions:

• Normal office environment.

• Ability to travel to various on- and off-campus locations.

Physical Effort:

• Typically sitting at a desk or table.

• Repetitive wrist, hand or finger movement.

Equipment:

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Master's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Analytical Thinking, Detail-Oriented, Interpersonal Relationships, Microsoft Office, Multitasking, Oral Communications, Organizing, Project Management, Project Management Tools, Relationship Building, Sound Judgment, Stakeholder Engagement, Strategic Thinking, Working Independently, Written Communication

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.