Project Coordinator (H)

Current Employees:

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The department of Medicine has an exciting opportunity for a full-time Project Coordinator (H) to work on the UHealth campus. The Project Coordinator (H) organizes project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects.

CORE JOB FUNCTIONS

• Assists with the assignment of tasks to internal teams to include schedule management.
• Assists with budget preparation and tracks all project related expenditures.
• Monitors project progress and addresses any issues that arise.
• Assists with the identification of completion shortfalls.
• Acts as the point of contact and communicates the project status to relevant stakeholders. 
• Communicates timeline changes and new information to project team.
• Creates and maintains comprehensive project documentation, plans and reports. 
• Ensures all needed documentation is current and properly filed and stored.
• Ensures adherence to standards and requirements by reviewing project objectives against deliverables.
• Organizes, attends and participates in project meetings.
• Prepares necessary presentation materials for project meetings.
• Records minutes and takes detailed notes during meetings.
• Adheres to University and unit-level policy and procedures and safeguards University assets.

Department Specific Functions

• Support the Primary Care Service Line including General Internal Medicine,  Internal Medicine-Pediatrics (Med Peds) Family Medicine & Community Healthand and assit both the Sr. Manager and Sr. Administrative Assistants
• WD reconciliation of PTO and PLR submissions for all PC
• Weekly Open Encounters list review and email distribution for all PC
• Faculty evaluation process (RedCap tracking & Staff WD evals)
• Onboarding (including credentialing/IPN entry; initiate UM & JMH enrollment)
• Offboarding (6.5 FTEs Sole Mia and 5 FTEs Doral + yearly CMRs); patient letter process
• Qgenda upload and Amcom
• Vendorization
• Qualtrics reporting
• UReady maintenance
• Kyruss maintenance
• Pubmed maintenance (high impact journals)
• Qgenda upload and Amcom

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• High school diploma or equivalent
• Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Ability to work independently and/or in a collaborative environment.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to understand and follow instructions.
• Skill in completing assignments accurately and with attention to detail.
• Ability to manage a budget and work within the constraints of that budget.
• Ability to process and handle confidential information with discretion.
• Proficiency in computer software (i.e. Microsoft Office).

Any appropriate combination of relevant education, experience and/or certifications may be considered.

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff