Just imagine your future with us…
At Aurecon, we see the future through a very different lens. Do you?
Innovation, eminence and digital are at the heart of everything we do. Are you excited about the future?
Are you driven by the opportunity to work on some of the most challenging and complex projects around the world and to learn from the best? We are.
Diversity is at the core of everything we do. We work together to create a culture based on respect, trust, and inclusiveness. Our differences are what fuel our creativity.
What will you do?
The Project Coordinator provides day-to-day coordination and administrative support to the Perth Buildings Service Group, enabling project managers and engineers to focus on delivery and client engagement. The role is based in Manila and is responsible for coordinating project information, tracking progress against program and budget, supporting commercial and quality processes, and facilitating smooth communication across multi-disciplinary teams.
This role does not design building services itself; instead, it ensures that the right technical information, people and processes come together at the right time.
Here are some of the key things you will do to ‘bring ideas to life’:
Project Setup & Administration
Support project initiation, including:
Setting up projects in internal systems (job numbers, work breakdown structures, contact details).
Creating and maintaining project folders and document registers.
Prepare and maintain project documentation such as:
Meeting agendas, minutes, and action logs.
Project contact lists and organisation charts.
Ensure all project records are accurate, current and filed in accordance with company standards.
Planning, Scheduling & Progress Tracking
Develop and maintain simple project schedules / task trackers for Buildings projects in coordination with Perth Project Managers.
Track progress of key deliverables (e.g. drawings, models, calculations, reports) against agreed milestones.
Update resource and task plans based on inputs from the Perth team.
Flag emerging risks to program (slippage, late inputs, late reviews) and escalate promptly.
Commercial & Financial Support
Assist with monitoring project budgets and hours, including:
Generating periodic project financial / hours reports from internal systems.
Tracking variations, out-of-scope tasks and changes as advised by Project Managers.
Support fee proposal and change order administration (e.g. formatting, compilation, data entry).
Assist with timesheet follow-up and basic cost coding queries for project teams.
Document Control & Quality Support
Coordinate document control activities for allocated projects, including:
Issuing and receiving documents via agreed platforms (e.g. client portals, CDEs, email).
Maintaining up-to-date transmittal records and document registers.
Checking that naming conventions, revisions and status codes follow agreed standards.
Support implementation of quality processes (checklists, approvals, sign-offs) under the direction of the Project Manager.
Assist in preparing inputs for project reviews, audits and lessons-learned sessions.
Communication & Stakeholder Coordination
Act as a coordination point between Manila and Perth Buildings teams for day-to-day project queries.
Coordinate internal meetings (scheduling, invitations, agendas, minutes, action tracking).
Liaise with internal disciplines (e.g. structural, civil, transport, digital) to chase inputs or clarify dependencies.
Support preparation of client-facing materials (e.g. presentation packs, reports) based on direction and content provided by Perth teams.
Systems, Tools & Data Management
Use and maintain relevant project management, collaboration and document control systems (e.g. MS Office, project planning tools, document management platforms, BIM/Common Data Environments as applicable).
Maintain accurate data in project dashboards and trackers (e.g. milestone status, hours spent, risks and actions).
Help standardise templates and filing practices across the Manila Buildings support team.
Health, Safety & Wellbeing
Follow all company health, safety and wellbeing policies and procedures.
Contribute to a positive, respectful and inclusive team culture across Manila and Perth teams.
What can you bring to the team?
Experience in project coordination, project support or PMO role, ideally in:
Building services engineering, construction, architecture, or related built-environment industries.
Strong administrative and organisational skills, with demonstrated ability to manage multiple tasks and deadlines.
High proficiency in MS Office (Excel, Word, PowerPoint) for tracking, reporting and document preparation.
Experience with project scheduling or task tracking tools (e.g. MS Project, Smartsheet, or similar) is an advantage.
Experience with document management / collaboration systems (e.g. Aconex, Asite, SharePoint, BIM 360, or similar) is desirable.
Familiarity with building services terminology (mechanical, electrical, hydraulics, fire, etc.) preferred, but deep technical design skills are not required.
Essential
Bachelor’s degree in Engineering, Construction Management, Architecture, Business, or a related discipline; OR
Equivalent experience in a project coordination / project support role within the built environment.
Desirable
Prior experience supporting Australian, New Zealand or other international projects.
Training / certification in basic project management (e.g. short course, PRINCE2 Foundation, PMP prep, or similar).
Our Aurecon Attributes define our way of being – they are a collection of qualities that makes us who we are. Individually and collectively, they unleash the true power of Aurecon, they make us stand out from the crowd and are critical to our success. We don’t expect you to have all eight of the attributes, but one that is unique to you. To find out what your key attribute is, take the test here https://www.aurecongroup.com/careers/culture/aurecon-attributes.
We value that each of our team members brings something different to Aurecon. We look for people who have had a broad range of experiences throughout their career and can demonstrate how they have worked as part of a team to bring ideas to life. Does that sound like you?
About Us
Headquartered in Australia, Aurecon is one of the leading international engineering, design and advisory company that brings vital engineering experience, technical capabilities, and design expertise to an extensive range of markets.
Over the last 85 years, our team of more than 7,800 experts located in 11 locations across the globe have collaborated with our clients and partners to reimagine, shape and engineer clever, innovative and sustainable solutions to solve some of the world’s most complex challenges.
In Asia, where the region is undergoing rapid transformation in areas of sustainability, digital and infrastructure, we lead by being innovative, flexible and nimble. We embrace design-led thinking – an approach that is guided by digital engineering, the user experience and sustainability – ensuring that the work we do is future ready and leaves a legacy for the next generation.
Think engineering. Think again.