Fixed-term Role (6 months) | Defence & Security Environment | Melbourne
We are seeking an experienced Project Administrator to support the delivery of Security and DISP operational services across a fast‑paced Defence‑aligned environment. This role is ideal for someone with strong coordination capability, exceptional attention to detail, and familiarity with security governance frameworks.
About the Role
As the Project Administrator, you will provide critical support to the Protective Security Manager and General Manager – IT Security & Risk, ensuring smooth coordination of security projects, compliance activities, and operational service delivery. You will manage documentation, maintain security registers, coordinate stakeholder communication, and support adherence to the Defence Security Principles Framework (DSPF), Protective Security Policy Framework (PSPF), and the Information Security Manual (ISM).
Key Responsibilities
Coordinate Security and DISP project activities, schedules, and progress reporting.
Maintain project documentation, registers, forms, and SharePoint content.
Support Defence site access processes and security compliance requirements.
Track risks, issues, and change requests; maintain accurate version control.
Prepare agendas, minutes, status updates, and leadership reporting.
Act as a central point of contact for internal and external stakeholders.
Assist with implementation of the Security SharePoint site and Security Service Desk.
Contribute to continuous improvement of security administration processes.
About You
Strong background in project administration, preferably within Security, Defence, or operational service delivery environments.
High proficiency with MS Office, SharePoint, and project management tools (e.g., MS Project, Visio).
Excellent organisational skills with the ability to manage competing priorities.
Strong communication and stakeholder engagement capability.
High attention to detail and accuracy in documentation and record‑keeping.
Ability to work collaboratively in a dynamic, fast‑paced environment.
You must be an Australian Citizen and able to obtain and maintain a Defence Security Clearance.
How to apply
Please submit your interest with the apply button where you will be directed to create a profile on our system. Applications may be reviewed as received, so please don’t hesitate to apply!
We celebrate diversity at Service Stream and welcome applications from people who identify as Aboriginal and/or Torres Strait Islander, people with a disability or neurodivergence, and those from LGBTIQA+, Veteran or other diverse groups. Applications are unable to be accepted via email. If you require any reasonable adjustments to the recruitment process, please email Talent.Acquisition@servicestream.com.au
If this sounds like you apply now to the Service Stream Recruitment Team via the online application button.