Program Specialist

Program Specialist

Department: Department of Veterans Affairs

Location(s): Vancouver, Washington

Salary Range: $96443 - $125378 Per Year

Job Summary: The incumbent is responsible for the planning, direction, and management of multiple Logistics Programs, including: Medical/Surgical, Dental, Pharmacy, Laboratory, Radiology, and Supply, Processing and Distribution (SPD)/Reprocessing of Medical Equipment (RME). In addition, the incumbent supports multiple Community-Based Outpatient Clinics and Outreach Clinics.

Major Duties:

• Major duties include but is not limited to: The incumbent is responsible for the planning, direction and management of multiple Logistics Programs such as: Medical/Surgical, Dental, Pharmacy, Laboratory, Radiology, and Supply, Processing and Distribution (SPD)/Reprocessing of Medical Equipment (RME). Because the mission of Logistics is one of service to clinical, administrative and facility management elements of the Veterans Integrated Service Network (VISN), the adequate and effectiveness of the program directly affects the accomplishments of the Healthcare System's total health care mission as well as its economy of operations. In addition to VA directives, all program activities are required to be consistent with legal and administrative requirements imposed by higher authority. It is therefore significant that a high degree of effectiveness, efficiency and consistency with the goals and objections of management be maintained in all functional elements of the Logistics Program to ensure a basic understanding of the acquisition process and the impact of the process as it relates to inventory management responsibilities. In addition, the incumbent supports multiple Community Based Outpatient Clinics and Outreach Clinics. The incumbent twill be involved with the front end acquisition process, to include participation on IPT's (Integrated Project Teams), advanced procurement plans (APP), strategic planning at the VISN Level, and portfolio/project management concepts. The incumbent will provide the necessary business acumen for clinical and other administrative program managers in the health care organization, locally (Facility and VISN) and at a regional level (multiple VISN's). This includes consultation and providing advice to a variety of leaders relating to acquisition strategies, development of contract procurement packages and statements of work (SOW's), and requirements determination. Will review multiple data sources to perform analysis and strategies to best meet the needs of the organization, considering items such as clinical needs, national and local standardization initiatives and best practices. In collaboration with the Capital Asset Manager, participates and/or coordinates the facility submission to the Capital Investment Board (CIB) in Capital Investment planning and activities. Participates in VISN level facility oversight audits and reviews as they relate to the Logistics Program requirements. Assist in the development, review and revision of policies to ensure compliance with all applicable regulatory and accreditation entities. Assure the VA policies and procedures related to mandatory topics are presented during orientation and thereafter to all personnel in an annual review. Create service based quality improvement plans to ensure performance measures, analysis tools to change and improve performance feedback, coaching and teaching. Establish meaningful service goals and action plans and facilitate accomplishments of these goals. Work Schedule: Monday- Friday, 7:30am to 4:00pm PST Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/PD10236A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Qualifications: To qualify for this position, applicants must meet time-in-grade and specialized experience requirements within 30 days of the closing date of this announcement, 03/09/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Demonstrating sound judgment, strong communication, and excellent customer service skills. Utilizing qualitative and quantitative methods to evaluate and make recommendations regarding the efficiency and effectiveness of a program; applying organizational and system-wide strategies for continuous quality improvement; Managing budget and supply activities. Experience in supply chain and acquisition, healthcare materiel management, and Federal Acquisition regulations. Knowledgeable with Veterans Health Information Systems and Technology Architecture (VISTA), and knowledge of VA budget and supply programs and procedures, including IFCAP. Note: Experience must be fully documented on your resume and must include job title, duties, month & year starting and year ending dates AND hours worked per week. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How to Apply: Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online questionnaire and submission of the required documentation specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. To preview the application questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/12902639. The application process is as follows: To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date, 03/09/2026. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. NOTE: Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: https://help.usajobs.gov/how-to. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at https://help.usajobs.gov/faq/application/documents/resume/page-limit

Application Deadline: 2026-03-09