Program Coordinator II - Facilities

Job Summary

The Facilities Management Program Coordinator II position is a management level position within the Facilities Management division of Internal Services. This position reports to and receives general direction from the Facilities Management Manager. This position’s primary responsibilities are to create and maintain Facilities Management capital planning documents and projections, Clean Building Initiative and Strategic Energy Management (SEM) program management, and warehouse management.

Other responsibilities include but are not limited to include performing all administrative and implementation functions of the department’s computerized maintenance management program (CMMP), currently TMA Systems.

Job duties include: creating and maintaining a Facilities Management capital plan, works with SEM coaches and clean building initiative consultants to reach Washington’s state Clean Building Initiative mandates, applies for clean building financial opportunities and grants, and updates Clark County’s Energy Star portfolio, CMMP project management, operational development, development and presentation of user training, user support, warehouse contracts and warehouse staff, keep accurate warehouse inventory records, conduct end of the year physical warehouse inventory counts, and submit inventory count reports to the Internal Services Director, Facilities Management technician TMA training and procedures development, SQL data base queries, webpage design and management, integration of the CMMS with other system software . Works in conjunction with IT to manage the purchasing, replacement and repairs of the Facilities Management cell phones and computers, conducts cell phone and TMA trainings with Facilities Management staff.

Qualifications

Education and Experience: 

Program Coordinator II position typically requires a job related Bachelor’s degree; and/or a combination of experience and specialized training which includes a minimum of two (2) years of experience in implementation and/or administration of a CMMS, capital planning, clean building initiative management. Other experience will be considered.

Knowledge of: 

Capital planning, energy management, service contract management, repair and preventative maintenance procedures, purchasing procedures, general knowledge of building maintenance necessary to validate work requests and knowledge of CMMP systems. Knowledge of Labor and industry (L&I), prevailing wage, and workday.

Ability to:

Develop and maintain the Facilities Management capital plan, develop, manage and initiate all clean building initiative programs, accept or reject work requests through TMA iServices desk and assign to the appropriate technician trade, reevaluate operational procedures to simplify and automate tasks for greater efficiency, develop/ maintain preventative maintenance schedules for equipment and buildings utilizing TMA software, create/maintain financial costs and records in TMA, develop and produce TMA reports, communicate effectively both orally and in writing, establish and maintain working relationships with County personnel, other governmental jurisdictions, contractors, venders and public, effectively plan, direct, and delegate program components; assign, supervise and evaluate the work of subordinates; delegate  responsibility and authority to carry out policy directives of the governing authority in an effective and timely manner; write clear and concise reports, memoranda, and letters; analyze problems, identify alternative solutions, project consequences of proposed actions, and formulate recommendations; utilize various PC applications at an advanced level; interpret and explain policies, procedures, laws, and regulations; establish and maintain effective working relationships with the public, other governmental jurisdictions, contractors, and other County staff. 

Other Special Requirements:

This position will require a valid driver’s license and a successful criminal background check including fingerprinting and Criminal Justice Information System (CJIS) as required by law.

First review of candidates will be December 5th. This recruitment may close at any time on or after the first review date with no additional notice.

Examples of Duties

Duties may include but are not limited to the following:

Plan, organize and manage the program(s), services and activities of the assigned area; develop and implement new elements of the assigned program(s).

Define or assist in defining program goals and objectives; establish methods and means of accomplishing program objectives; implement policies and procedures; develop or assist in developing program budget.

Prepare reports on program performance, needs, services information, and demographic data; contribute to and ensure the evaluation of program performance.

Select, train, motivate, and evaluate program staff; provide support and guidance; coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.

Provide information to staff, and other interested parties to include public on local, state and federal codes, regulations, requirements, standards, and programs.

Coordinate and review the program work plan: meet with staff to identify and resolve problems; assign work activities and projects; monitor workflow; review and evaluate work products, methods and procedures.

Participate in community outreach efforts and activities as a community partner/agent of the County as applicable to the department assigned.

Performs other related duties as required. 

Salary Grade

M2.201

Salary Range

$6,498.00 - $8,916.00- per month

Close Date

Open Until Filled

Recruiter

Rori Jones

Email:

Rori.Jones@clark.wa.gov

Equal Opportunity Employer

Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents.

Employee Benefits and additional compensation

Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.  Some types of employees in some positions and bargaining units might have different benefits and additional compensation.  More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits. Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents.

Retirement Information

All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice. 
 

For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/

If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.