85082 Wake Forest University Health Sciences - Academic Biomedical Engineering
Full time
Yes
40
Schedule Details/Additional Information:
Will be full time on site.
Pay Range
$25.30 - $37.95
Position Summary
The Program Coordinator provides administrative, technical, and program coordination support for the Department of Biomedical Engineering, with primary responsibility for managing the Summer Intern Program. This role supports faculty, students, and departmental operations through coordination of academic programming, communications, purchasing, vendor management, and event logistics.
This position requires a high level of organization, initiative, and comfort working across academic, IT, and administrative systems.
Primary Tasks & Responsibilities
Program Coordination & Student Support
- Manage all administrative aspects of the REU Summer Intern Program, including:
- Application coordination, communication with candidates, and program timelines
- Onboarding of interns, including paperwork, system access, training coordination, and compliance requirements
- Acting as a primary point of contact for interns throughout the program
- Coordinate and schedule courses, research seminars, defenses, and special events, including:
- Calendar management
- Room scheduling and virtual/hybrid setup
- Broadcasting and recording support for courses, seminars, and defenses
Communications & Outreach
- Create and post social media content to support departmental programs, events, and summer research initiatives
- Maintain accurate, up‑to‑date information for program communications and promotional efforts
- Assist with internal and external communications related to academic and research activities
Administrative & Financial Support
- Order program and office supplies; track inventory and ensure timely replenishment
- Process invoices, reimbursements, and purchasing requests in accordance with departmental and institutional policies
- Add and maintain vendors in Workday Supplier Services (WSS) or equivalent financial systems
- Assist with basic budget tracking and documentation for programs and events
Technical & Operational Support
- Provide basic IT troubleshooting support for faculty, staff, students, and visiting interns (e.g., audio/visual issues, classroom technology, access coordination)
- Coordinate with central IT and instructional technology teams as needed
- Support hybrid and broadcast technology for courses, seminars, and academic defenses
Required Qualifications
- High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
- 2–3 years of experience in administrative support, program coordination, or academic operations
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Proficiency with Microsoft Office and/or Google Workspace
- Strong written and verbal communication skills
- Ability to work effectively with faculty, students, and external partners
Preferred Qualifications
- Experience in higher education or research administration
- Familiarity with student programs, internships, or summer research initiatives
- Experience with purchasing systems, invoice processing, and vendor setup (e.g., Workday/WSS)
- Experience supporting AV, broadcasting, or hybrid classrooms
- Comfort supporting STEM or Biomedical Engineering environments
Work Environment
5 days a week on‑site
- Increased activity during summer intern program and academic events
- Occasional evening or event coverage may be required
Our Commitment to You:
Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
Compensation
- Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
- Premium pay such as shift, on call, and more based on a teammate's job
- Incentive pay for select positions
- Opportunity for annual increases based on performance
Benefits and more
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
About Advocate Health
Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.