Procurement Operations Coordinator

At Ayvens, progress starts with you.

Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.

Procurement sits at the heart of the Operations & Remarketing division and plays a key strategic role in managing external spend, supporting supplier relationships and ensuring strong governance. We’re looking for a Procurement Operations Coordinator to provide a high-quality service to the business and support the smooth day to day running of the Procurement team.

You’ll act as the main point of contact for procurement queries, support workflow management across the team, and help ensure suppliers are onboarded and managed in line with policy. You’ll also play an important role in maintaining accurate data, reporting and documentation to support prioritisation, audit readiness and effective decision‑making.

The key responsibilities of the role are as follows

• Act as the first point of contact for Procurement, managing the team inbox, responding to queries and directing work appropriately.
• Maintain accurate and up‑to‑date contract and supplier records, ensuring audit readiness at all times.
• Coordinate supplier onboarding and terminations, ensuring all required policies and procedures are followed.
• Maintain renewals and activity portfolios, supporting workflow prioritisation and stakeholder reporting.
• Track and update workflow and prioritisation logs, coordinating inputs from category managers.
• Produce team activity, demand and supplier reporting, including spend and performance data.
• Support purchase order administration and spend control processes.
• Develop, maintain and monitor procurement operating procedures to ensure consistent ways of working.
• Act as a subject‑matter expert for procurement systems and support training for team members and stakeholders.
• Work closely with the Procurement Risk team to embed appropriate controls into processes.
• Support continuous improvement initiatives, focusing on efficiency and reducing manual effort.

Skills & Experience

• Strong stakeholder and relationship management skills.
• Highly organised, with the ability to manage multiple priorities.
• Good analytical and reporting skills, with strong attention to detail.
• Confident user of Microsoft Office, particularly Excel, with the ability to learn new systems.
• Able to work at pace and meet agreed timescales.
• Curious, proactive and keen to identify improvements.
• Positive, adaptable and eager to learn and develop within procurement.
• Experience within procurement, supplier management, operations or a regulated environment is highly advantages.
• This role is ideal for someone looking to build a career in procurement, operations or supplier management within a regulated environment.

What we offer

Rewards & Financial Benefits

Salary up to…, Competitive pension scheme, Annual salary review and bonus scheme, Give As You Earn (GAYE) scheme, Employee referral scheme (£1,000)

Retail discounts programme, GymFlex membership options, Cycle to Work scheme

Health & Wellbeing

Life Assurance, Health assessment options, Travel insurance, Dental insurance, Critical illness cover, Personal accident insurance.

Time Off & Work–Life Balance

25 days’ annual leave + an additional Celebration Day, 37.5 hour week, Monday to Friday, no weekends, Holiday buy & sell scheme, Volunteer days , Time allocated for personal development, Study support (where applicable).

Workplace & On‑Site Facilities

Free parking, EV charging points, Bike storage & shower facilities, Complimentary breakfast, Staff and social events

Studies have shown that women and people of colour are less likely to apply for an opportunity unless they exactly meet the criteria specified. At Ayvens we are committed to building a diverse, inclusive, enjoyable and authentic workplace so if you are excited by this, or any role at Ayvens but your experience doesn’t exactly align, we would encourage you to apply regardless! What’s the worst that can happen?!

Why Ayvens?  

With over 3.4 million vehicles managed across more than 42 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.

At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.

Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.

*ALD Automotive | LeasePlan are rebranding to Ayvens across all 42 countries by 2025.