Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.
About Us
Wilhelmsen Ship Management is one of the world’s largest third-party ship managers originated from Oslo, Norway with a portfolio of more than 450 vessels, a pool of more than 14,000 seafarers and over 900 shore-based employees all over the world. Our employees are working with a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail.
We offer a culture and vibrant work environment of strong leadership, collaborative, career development, work-life balance and a job that is both challenging and stimulating. All team members are empowered with the freedom to influence each other as long it complies with our Company’s values and vision.
What You'll Responsible For:
Manage and process all vessels subscriptions ensuring that:
- Every subscription is linked to a purchase order.
- Purchase orders are correctly created and account coded.
- Invoices are matched to correct purchase orders and financial period.
- Missing invoices to be identified and followed up with suppliers.
- Raise separate purchase orders for any exceptional cost and set for vessel managers’ approval.
Manage Corporate Procurement spend as follows:
- Purchase orders are raised in accordance with procedures and/or work with stakeholders on the creation of Purchase orders
- Goods receipt transactions are recorded
- Invoices are matched to purchase orders
- Report non-conformances
Manage Vessel and Corporate invoices as follows:
- Ensure all incoming invoices via electronic mailbox are scanned and essential details are captured correctly prior registration in Eyeshare.
- Ensure all invoices received are registered into Eyeshare within agreed timeframe from date of receipt within 2 working days
- Ensure all invoices are registered with the correct vendor, amount & currency.
- Ensure bank details stated on the invoices are checked/verified against bank details registered in the system before the invoice is registered.
- Liaise with other management centres, Procurement officers, WVA Treasury, Corporate Accounts and vendors with regard to invoices received from suppliers.
- Statement of accounts and payment queries
- Vendor Bank Details
- Other duties as assigned
Accountabilities
- The position will be measured against timely creation of Subscription Purchase Order
- The position will be measured against timely registration of invoices received as per agreed guideline and working procedure.
- The position will be measured on the accuracy of the invoices registered in the system.
- The position will be measured on achievement of Invoice Turnaround time against KPI set
- The position will be measured on the response time on attending internal and external queries
Qualifications
Mandatory requirements:
- Diploma/Degree in commerce, business administration, accounting and/or finance.
- Good command in English will be highly recommended.
Additional preferences:
- Customer focused
- Good organizational skills
- Analytical Skills
- High Level of Drive & Determination
- Solution first approach
- Strong interpersonal skills - ability to get along with diverse personalities and cultures.
- Flexible, out-of-the box thinker who is comfortable working under pressure.
- Pro-active attitude with strong sense of ownership
Process Involvement:
All business systems used within Procurement, including BASSnet, EyeShare, SAP, Simdojo, MS Excel and Word.
*Only shortlisted candidates will be contacted
Become a valued member of our team, where every day presents new opportunities for learning and development. Sound interesting? Click "APPLY" now to embark on a rewarding career journey!
Please note that all positions at Wilhelmsen are subject to reference and ID checks. For certain roles, additional background screening may be required.
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