Procurement Coordinator

Job Title

Procurement Coordinator

Job Description Summary

Under the direction of the Procurement Leadership, this role supports client sourcing and performs contract management across multiple Accounts in facility management services.

The Procurement Coordinator will support the strategy set by the Procurement Leadership.

Our Core Values
• Driven: We celebrate determination in pursuit of excellence.
• Resilient: We navigate uncertainty with courage and adapt to deliver impactful outcomes.
• Inclusive: We value curiosity and collaboration. We seek out different perspectives, listen actively and turn feedback into solutions.
• Visionary: Our continuous quest for improvement is guided by our desire to design a better future.
• Entrepreneurial: We act like owners. We are resourceful, creative, and agile, and we balance competing needs to create impactful solutions for the real estate industry.

Job Description

Responsibilities

• Own supplier relationships and serve as a primary point of contact for assigned suppliers.

• Participate in supplier meetings, including business reviews and performance discussions.

• Align on service category strategy and supplier initiatives with Client stakeholder.

• Ensure geographical supplier coverage for assigned service categories.

• Act as contact for Facility Managers for supplier coverage, contract status, and service category inquiries.

• Manage email traffic associated with assigned service categories, ensuring timely responses and clear communication.

• Process Owner for assigned service categories.

• Liaise with the Procurement Leadership and Account Management to develop bid packages including statement of work, service-levels, KPIs, pricing matrix, and to facilitate RFP activity including loading RFPs into e-sourcing tool, transmitting to invited suppliers, facilitating site tours, and coordinating answers to supplier questions.

• Manage and negotiate required Certificate of Insurance thresholds of the designated Clients Accounts.

• Support supplier audits to ensure utilization of Preferred/Approved Suppliers, contract templates, additional tools, and templates.

• Responsible for supplier onboarding, supplier proposals, and assist in evaluation presentations to stakeholders.

• Coordinate the preparation of contracts with suppliers, utilizing templates and processes to ensure accuracy in final negotiated Scope of Work, Pricing, Site & Equipment Lists.

• Facilitate contract  negotiation ensuring compliance with C&W and/or client policies and review compliance of service agreement terms and conditions and engaging Legal and Risk Departments where necessary.

• Contract Repository utilization for supplier contract storage.

• Maintain organized records and establish tracking to manage the workflow of multiple concurrent sourcing events.

• Research and analyze the supply base for diverse suppliers, supplier consolidation, and improvement in service levels for the Client Account.

• Conduct all meetings with internal and external customers in a professional manner using a high degree of persuasive ability, professional knowledge, tact, good judgment, and diplomacy.

• Perform other miscellaneous related duties as assigned.

Job Requirements and Qualifications

• Bachelor’s degree in a related field. (Advanced degree is a plus)

• Two+ years of related Facilities Management/Indirect Procurement or equivalent experience desired.

• Must have knowledge of legal aspects of contract terms and implications, ability to prepare amendments, and explain to stakeholders the specifics of the contracts.

Targeted Competencies:

• Self-motivated and works independently to find solutions.

• Detail-oriented with strong analytical & presentation skills (Excel & PowerPoint expertise required).

• Strong organizational and project management skills with the ability to prioritize multiple tasks and the flexibility to handle multiple competing priorities.

• Proficient with internal & external stakeholder/customer relationship management and effective communication with all levels of management.

• Understand Strategic Sourcing processes and demonstrate proficiency with e-tools such as e-Sourcing, and contract management systems.

• Proficiency with Excel data analysis, reporting, project management, and demonstrated capabilities with managing multiple projects with multiple stakeholders.

• Experience in the Commercial Real Estate and/or Facility Management environments desired.

Compensation:

$55,000k annually

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”