Create, issue, and maintain Purchase Orders (POs) in Workday, including Bulk POs.
Create and maintain Workday Supplier Invoice Contracts
Support suppliers in navigating Bulk PO usage and various invoicing methods (e.g., standard, consolidated, self-billing).
Monitor and reconcile monthly invoiced amounts against available Bulk PO capacity; initiate Change Orders as needed.
Track delivery dates, confirm shipments, and follow up on late orders.
Escalate supplier non-performance to procurement leadership.
Proactively identify and resolve invoicing issues and supplier match exceptions when a PO is exceeded.
Generate and distribute monthly supplier spend and purchasing trend reports to leadership and stakeholders.
Perform vendor categorization and mapping to align with internal reporting and compliance requirements.
Assist with vendor onboarding as needed.
Assist internal departments with purchasing needs, system questions, or order troubleshooting.
Provide training or guidance on procurement policies (e.g. when to use a PO, how to submit requisitions).
Collaborate cross-functionally with Accounts Payable, Accounting, and external suppliers to ensure smooth procurement workflows and timely issue resolution.
Qualifications:
2+ years of experience in procurement, sourcing, purchasing, or supply chain operations.
Hands-on experience with Workday procurement modules is strongly preferred.
Strong attention to detail with excellent organizational and time management skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Effective communication and interpersonal skills to work across teams and with external vendors.
Proficiency in Excel or other reporting tools is a plus.