PMO/Project Admin
Group Technology and Operations (GTO) provides software and system development, information technology support services and banking operations.
We have centralized and standardized the technology components into Singapore, creating a global footprint which can be utilized for supporting our regional subsidiaries and the branches around the world. We operate and support 19 countries with this architecture to provide a secure and flexible banking infrastructure.
Our Operations divisions provide transactional customer services for our businesses while also focusing on cost efficiency through process improvements, automation and straight through processing.
Experience: 6 years
Job Mode: Full-time
Work Mode: On-site
Key responsibilities:
Project Coordination:
- Coordinate project schedules, timelines, and resources.
- Track project / project’s deliverables progress and report to the Project Manager / Team.
Financial Management:
- Track and manage project expenses, including forecasting and budgeting.
- Process and track project-related invoices, payments, and expenses.
- Provide regular financial updates to the Project Manager and stakeholders
Contract Management:
- Maintain project contracts, including but not limited to vendor contracts such as Master Service Agreement, Statement of Work/Work Order, client agreements, and partnership agreements.
- Maintain accurate and up-to-date contract documentation.
Resource Management:
- Assist with sourcing / hiring of new resources including liaising with suppliers on requirements, arrangement of interviews etc
- Manage resource renewals; Ensure timely renewals and notifications
- Faciliate resource onboarding / offboarding formalities
- Maintain resource records
Communication:
- Act as a liaison between project team members, stakeholders, and clients.
- Respond to project-related inquiries and requests.
Administrative Support:
- Provide administrative assistance to the Project Manager/Team, including scheduling meetings, making travel arrangements, and preparing meeting materials.
- Coordinate information for adhoc RFI requests
- Documentation/ Data Management:
- Maintain accurate and up-to-date project documentation, including key project artefacts, project plans, status reports, and meeting minutes.
- Ensure all project documents are properly stored and easily accessible.
- Track and update project / resources’ data and/or metrics to facilitate higher management’s analysis and review for decision making.
Skills :
- Have a good understanding of Project Life Cycle and basic understanding of project methodologies such as waterfall and agile
- Advance knowledge of MS Word, Excel, PowerPoint and SharePoint.
About Encora
Encora is the preferred digital engineering and modernization partner of some of the world’s leading enterprises and digital native companies. With over 9,000 experts in 47+ offices and innovation labs worldwide, Encora’s technology practices include Product Engineering & Development, Cloud Services, Quality Engineering, DevSecOps, Data & Analytics, Digital Experience, Cybersecurity, and AI & LLM Engineering.
At Encora, we hire professionals based solely on their skills and qualifications, and do not discriminate based on age, disability, religion, gender, sexual orientation, socioeconomic status, or nationality