Personal Assistant

Synthomer is a leading supplier of high-performance, highly specialised polymers and ingredients that play vital roles in key sectors such as coatings, construction, adhesives, and health and protection – growing markets that serve billions of end users worldwide. Headquartered in London, UK and publicly listed there since 1971, we employ c.3,900 employees across our 5 innovation centres of excellence and more than 29 manufacturing sites across Europe, North America and Asia. Around 20% of our sales volumes are from new and patent protected products.

At our innovation centres of excellence in the UK, Germany, China, Malaysia and Ohio, USA we collaborate closely with our customers to develop new products and enhance existing ones tailored to their needs, with an increasing range of sustainability benefits. Since 2021, we have been proud holders of the London Stock Exchange Green Economy Mark, which recognises green technology businesses making a significant contribution to a more sustainable, low-carbon economy.

Personal Assistant

Support Our Most Senior Business Leaders & Keep Our London HQ Running at Its Best

At Synthomer, our senior leaders shape strategy, drive transformation, and guide our global teams across 35+ sites and multiple business units. To keep them operating at their very best, we’re searching for an exceptional Personal Assistant to join our London HQ.

In this pivotal role, you will provide high‑level support to:
The three Divisional Presidents
The President of Mergers & Acquisitions

You will be the person who ensures their days run smoothly, alongside executive support, you will play a key role in the operational heartbeat of the London HQ, helping to create a professional, welcoming, and well‑run environment for colleagues and visitors.

If you thrive in a fast‑paced, global setting and love being the go‑to person who makes things happen, this could be the perfect opportunity.

What You Will Do

Executive Support

• Manage complex, international calendars across multiple time zones
• Organise multi-leg international travel, visas, accommodation, and logistics
• Prepare polished documents, briefing packs, and presentation materials
• Coordinate divisional and executive meetings, agendas, minutes, and follow‑up actions
• Support planning and logistics for divisional and functional events
• Build strong relationships with internal and external stakeholders, acting as a trusted representative

Office Operations

• Support day‑to‑day operational coordination of our London HQ.
• Work closely with facilities, vendors, and service partners to maintain a seamless office experience.
• Support onboarding for new starters and ensure the office reflects Synthomer’s values and culture.

Procurement & Finance Support

• Raise and manage complex purchase requisitions across multiple business areas.
• Track budgets, approvals, and spending; escalate issues when needed.
• Liaise with Finance and Procurement to resolve invoice queries and ensure smooth processes.

• Submitting expenses through concur

Executive & Board-Level Coordination

• Assist with logistics for Executive Committee and Board meetings, including venue, catering, AV, and materials.
• Work closely with the EA to the CEO to ensure a unified and professional approach to senior leadership support.

Cross-Functional Partnership

• Provide holiday cover for the CFO and CHRO offices where required.  
• Collaborate with other assistants to ensure consistent, seamless leadership support across the business.

Technology & Compliance

• Serve as a point of contact for basic tech troubleshooting and IT coordination.
• Ensure adherence to company policies in travel, expenses, procurement, and documentation.

Who We’re Looking For

Experience & Capability

• Proven experience supporting senior executives in a fast‑paced corporate environment
• Strong track record in complex diary and travel management
• Skilled in processing expenses and managing procurement workflows
• Comfortable supporting executive‑level and board-level meetings
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint) and corporate systems (travel, procurement, HR tools).

Key Attributes

• Highly organised with exceptional attention to detail
• Discreet, professional, and trusted with confidential information
• Proactive, resourceful, and able to work independently
• Strong communicator with excellent interpersonal skills
• Collaborative, positive, and enjoys working with a global network of colleagues and stakeholders.

Why Join Synthomer?

At Synthomer, you will have the opportunity to work at the heart of a global organisation, supporting leaders who shape the future of our business. You will be surrounded by talented colleagues, work in a modern central London office, and play a meaningful role in how our organisation functions and feels every day.

🌍 Global Benefits Overview

• 💰 Competitive, market-aligned compensation

• 🎯 Discretionary global bonus scheme

• 📈 Discretionary Long-Term Incentive Plan (LTIP) – for senior positions

• 🚗 Company car or car allowance – varies by region and role

• 🩺 Healthcare – tailored to regional locations

• 👶 Parental leave and family support – maternity, paternity, adoption (aligned with regional policies)

• 🏡 Working options – flexibility where it matters, based on role and business needs

• 📚 Learning & development opportunities – training, online platforms, buddy/mentorship programs, Internal Synthomer University with L&D offers

• 💙 Wellbeing support – employee assistance program (EAP), mental health resources, wellbeing initiatives

• 🌱 Retirement / pension contributions – plans vary by country

• 🤝 Culture of Inclusion – where everyone can thrive

• 🏆 Performance culture, global reward & recognition programmes