Personal Assistant

Primary Details

Time Type: Full time

Worker Type: Employee

Personal Assistant

• Location: Sydney
• Type: Permanent, full time
• Hybrid role, Happy to talk flexible working

The opportunity

We are looking for a proactive Personal Assistant to be the organisational “engine room” for two General Managers in a fast‑paced, externally‑facing environment. You’ll anticipate needs, clear the path for impact, and create time and headspace where it matters most—supporting day‑to‑day delivery of the department’s strategic objectives.

Your new role

You’ll keep priorities on track and make sure our leaders and teams deliver with pace and clarity. In this role, you will:

• Manage complex calendars and inboxes, triaging and prioritising to protect focus time.
• Coordinate meetings end‑to‑end, including agendas, packs, minutes and follow‑ups.
• Organise interstate travel and briefing packs in line with policy.
• Handle confidential matters with discretion and professionalism.
• Support expense and approval processes, ensuring compliance with internal policies.
• Build team connection through proactive communication and coordination of staff updates.

About you

You are organised, composed and a critical thinker—someone who knows what's important and thinks two steps ahead. You bring:

• Proven PA/EA experience in a fast‑paced environment.
• Exceptional diary/inbox control and confident gatekeeping.
• Meeting discipline: agenda setting, pack preparation, minute taking and action tracking.
• Tech confidence across Microsoft 365 and a willingness to trial better tools.
• High discretion and confidentiality in handling sensitive information.
• Insurance or financial‑services exposure is ideal (not essential).
• Team player, adaptable, and culturally astute working with diverse stakeholders.

About QBE

We can never really predict what’s around the corner, but at QBE we’re asking the right questions to enable a more resilient future – helping those around us build strength and embrace change to their advantage. We’re an international insurer that’s building momentum towards realising our vision of becoming the most consistent and innovative risk partner.

And our people will be at the centre of our success. We’re proud to work together, and encourage each other enable resilience for our customers, our environment, our economies and our communities. With more than 13,000 people working across 26 countries, we’re big enough to make a real impact, but small enough to provide a friendly workplace, where people are down-to-earth, passionate and kind.

We believe this is our moment – what if it was yours too? Your career at QBE — let’s make it happen!

Benefits

We offer a range of benefits to help provide holistic support for your work life, whatever your circumstances. As a QBE employee you will have access to and benefit from:

• ‘Hybrid Working’ – a mix of working from home and in the office to enhance your work/life balance
• Life Leave, supporting the life events we all experience, leaving your annual leave for rest
• Free holistic wellbeing coaching, nutritional, confidential counselling, financial and legal advice
• 18 weeks’ gender-equal flexible leave for all new parents, including paid super
• Voluntary super contributions and company matching
• Income protection insurance & reimbursed Death and Total Permanent Disability insurance premiums
• A range of discounts on insurance products, car hire, hotels, goods and services

Rewards & Recognition

We value our employee’s experience with us and are proud to have been recognised for the following awards:

• 2025 Winner of Excellence in Diversity, Equity & Inclusion Award at the Insurance Business Australia Awards for our Respect@QBE program
• 2023 Most Inclusive Workplace at the Australian HR Institute (AHRI) Awards 
• 2021 LinkedIn Top Employer & HRD Employer of Choice
• 2020 Best Workplace Diversity & Inclusion and Excellence Award for Best Health & Wellbeing at the Australian HR Awards
• Platinum employer on the Australian Workplace Equality Index (AWEI) – the definitive national benchmark on LGBTQI+ workplace inclusion
• Ranked in the top ten in the AAGE Top Graduate Employers 2025 for medium sized program as voted by graduates
• Family Friendly Workplace accredited employer since 2021

Apply now

APPLY NOW and let’s make it happen! 

Click APPLY to submit your application. Successful applicants will need to complete work rights, police and credit checks through our online provider as a condition of employment.

QBE recognise the value of diverse perspectives and experience. We are committed to an inclusive workplace where everyone feels valued and respected for who they are. If we can provide support with access requirements, alternative work arrangements or you would like to connect with one of our networks please contact us at recruitment@qbe.com.

Skills:

Business Management, Communication, Critical Thinking, Customer Service, Demand Management, Financial Management, High Accuracy, Intentional collaboration, Legal Administrative Support, Managing performance, Meeting Management, Prioritization, Risk Management, Stakeholder Management, Travel Planning

Application Close Date: 02/12/2025 11:59 PM

How to Apply:

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.