People & Culture Officer

FHI 360 is a global organization that mobilizes research, resources and relationships so people everywhere have access to the opportunities they need to lead full and healthy lives. With collaborations in over 60 countries, we work directly with local leaders to advance social and economic equity, improve health and well-being, respond to humanitarian crises and strengthen community resilience. We share data-driven insights and scalable tools that expand access and equity so communities can effectively address complex challenges, respond to shocks and achieve thriving futures. To learn more, visit fhi360.org.

We are seeking qualified candidates for People & Culture Officer. This position is based in FHI 360/Myanmar in Yangon and is open to citizen of Myanmar.

POSITION TITLE:             People & Culture Officer

REPORTS TO: People and Culture Partner I

BASIC FUNCTION:

Provides support in functional areas including recruitment, employee relations, HRIS, and learning and development. Manages employee benefits and welfare program. Responsible for execution of HR administrative processes and support. Processes forms and system updates related to new hires, change-of- status, performance evaluations, benefits changes, separations etc.

KEY RESPONSIBILITIES:

Recruitment:

• Coordinates posting of job openings on internal and external websites.
• Determines applicant qualifications by analyzing responses; verifying references; comparing qualifications to job requirements.
• Develops and maintains candidate records for interviews and performs background and

reference checks.

• Manages candidates through the entire recruitment process from initial contact to hire date.

• Responds to inquiries from candidates and hiring managers about job openings and position postings.

New employee on-boarding and employee exit process

• Ensures that all new employees completed necessary documents and acknowledged FHI 360’s policies and procedures.
• Ensures that Personnel files are completed and up-to-date.
• Serves as initial point of contact for employees with questions related to their personal employee information and employee’s welfare and benefits.
• Coordinates with other departments to arrange new employee orientation and provide necessary set up for new-hire.
• Processes various forms related to documenting human resources activities such as new-hire, change-of-status, performance evaluations, benefits, terminations, etc.
• Prepare exit checklist to staff and ensure that the list is completed upon staff departure

Employee time reporting

• Manages employee time reporting system in terms of updating System for employees.

• Monitors employee timesheet status to be in compliance with FHI 360’s Employee Time Reporting Policy.
• Ensure that employees receive necessary training, support and update on employee time reporting policy and procedure.

Learning and Development

• Manages communication efforts to increase employee’s awareness on FHI 360’s value, staff development program, employee engagement activities.
• Coordinates employee recognition programs, service award, staff retreats, if any.

  Payroll Administration

• Coordinate with Finance on payroll preparation by providing staff movement data and supporting payslip distribution.

Employee benefits

• Manages staff health and life insurance and social security benefits.
• Manages annual physical checkup and influenza vaccinations.
• Manages staff social security and workmen compensation registration

Human Resources Policy and Procedure

• Implements FHI 360/ HR policy and manual for local employees.

Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Working knowledge of Human Resources Management
• Ability to manage multiple tasks simultaneously with accuracy and on a timely basis
• Superior written and oral communications skills in English and Myanmar
• Good communication & inter-personal skills
• Strong knowledge of computer including MS Windows, Excel and Power Point
• Able to work with cultural differences and understanding the ethical issues surrounding

PROBLEM SOLVING & IMPACT:

• Works on assignments that are routine in nature.
• Has ability to recognize situations that deviate from accepted practice and seeks managerial advice prior to taking action.
• Errors may negatively impact departmental functions and deadlines.

REPORTNG LINE

This position operates within a matrix reporting structure. The role will have a primary (solid-line) reporting relationship to the Regional Hub, where the position will receive supervision, strategic direction, and technical guidance on HR-related functions. In addition, the position will maintain a reporting relationship to the Country Office, supporting country leadership on operational implementation, day to day priorities and coordination to ensure alignment with local needs and organizational standards.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

Official working hours and normal working conditions.

MINIMUM QUALIFICATIONS:

• 3-5 years of human resources generalist experience with multi-national companies or international non-profit organization.
• Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree or Master’s Degree with an emphasis in business or human resources preferred
• Prior experience working in a non-governmental organization (NGO) preferred

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment  process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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