Payroll & Time Tracking Supervisor

Payroll & Time Tracking Supervisor | Primient

About Primient

Primient is a century old company with an entrepreneurial spirit. We are a leading producer of food and industrial ingredients made from plant-based, renewable sources. We deliver value through deep technical, commercial, and operational excellence that is backed by our long-standing corn wet milling heritage. Wherever we are in the process, from field to customer, our priorities are focused on ensuring we produce the safest, highest quality products through practices that uphold both our responsibility and commitments to the challenge and drive for excellence, our people and our planet. We are a privately held company with locations across the US, Mexico, Poland, and Brazil. We’re investing in our plants and people to unlock our potential in the industrial and food sectors. Guided by our values of Safety, Excellence, Integrity, and Growth, we’re focused on growing our business, our reputation, and the career of every teammate.

About the Role

The Payroll & Time Tracking Supervisor is responsible for the end-to-end administration, accuracy, and compliance of payroll operations, ensuring employees are paid correctly and on time across the full employee lifecycle. This role oversees all aspects of payroll processing, including regular payroll runs, off-cycle and retroactive payments, payroll audits and reconciliations, garnishments, tax compliance, and the resolution of complex payroll issues.
The Payroll & Time Tracking Supervisor serves as the organization’s primary subject matter expert for Workday Payroll, Time Tracking, and Absence, with responsibility for system configuration, troubleshooting, testing, and ongoing optimization of these modules. This role ensures that payroll-related configurations, time entry processes, and absence calculations are designed and maintained to support accurate, compliant, and efficient payroll processing.
In addition to operational ownership, the Payroll & Time Tracking Supervisor provides guidance and escalation support for complex payroll matters, working closely with internal teams to investigate and resolve payroll discrepancies, improve processes, and reduce recurring issues. The role partners with HRIS, Finance, and external vendors to maintain strong internal controls, support system enhancements, ensure regulatory compliance, and continuously improve payroll, time tracking, and absence processes.
Through operational leadership and deep system expertise, the Payroll & Time Tracking Supervisor ensures payroll processes are reliable, scalable, and aligned with organizational policies while delivering a consistent and dependable employee experience.

Key responsibilities:

• Serve as the day‑to‑day operational Supervisor within the People Services function, supporting a consistent, accurate, and compliant payroll experience across the employee lifecycle.
• The role is accountable for the effective supervision of the team, including oversight of daily activities, performance expectations, and adherence to established processes.
• Act as a hands‑on payroll subject matter expert, providing guidance and resolution for complex payroll issues, escalations, and inquiries, while reinforcing a strong customer service mindset.
• Own and execute payroll operations across multiple pay cycles in North America and Canada, ensuring timeliness, accuracy, and adherence to regulatory and internal control requirements.
• Own the Workday Payroll module, including configuration, maintenance, testing, troubleshooting, and optimization to ensure efficient, scalable, and compliant payroll processes.
• Identify inefficiencies and opportunities to streamline payroll and system processes, partnering with HRIS and stakeholders to design, document, and implement improvements.
• Create, maintain, and execute a schedule of payroll‑related audits and reconciliations, including employee data and system controls, ensuring audit readiness and compliance.
• Serve as the first point of escalation for payroll specialists and key partners on complex or urgent payroll matters.
• Partner closely with Finance and payroll vendors to support payroll accuracy, data integrity, and system enhancements.
• Support ongoing change by participating in payroll‑related system updates, regulatory changes, and process enhancements, ensuring readiness and smooth execution.
• Contribute to a positive employee and business experience by delivering timely, accurate, and value‑added responses to escalated People Services inquiries.
• Serve as the day‑to‑day operational Supervisor within the People Services function, supporting a consistent, accurate, and compliant payroll experience across the employee lifecycle.
• The role is accountable for the effective supervision of the team, including oversight of daily activities, performance expectations, and adherence to established processes.
• Act as a hands‑on payroll subject matter expert, providing guidance and resolution for complex payroll issues, escalations, and inquiries, while reinforcing a strong customer service mindset.
• Own and execute payroll operations across multiple pay cycles in North America and Canada, ensuring timeliness, accuracy, and adherence to regulatory and internal control requirements.
• Own the Workday Payroll module, including configuration, maintenance, testing, troubleshooting, and optimization to ensure efficient, scalable, and compliant payroll processes.
• Identify inefficiencies and opportunities to streamline payroll and system processes, partnering with HRIS and stakeholders to design, document, and implement improvements.
• Create, maintain, and execute a schedule of payroll‑related audits and reconciliations, including employee data and system controls, ensuring audit readiness and compliance.
• Serve as the first point of escalation for payroll specialists and key partners on complex or urgent payroll matters.
• Partner closely with Finance and payroll vendors to support payroll accuracy, data integrity, and system enhancements.
• Support ongoing change by participating in payroll‑related system updates, regulatory changes, and process enhancements, ensuring readiness and smooth execution.
• Contribute to a positive employee and business experience by delivering timely, accurate, and value‑added responses to escalated People Services inquiries.

About You

Knowledge

• In-depth knowledge of payroll calculations, including Federal, State, and FICA withholding; gross-to-net processing
• Strong working knowledge of FLSA rules and wage and hour requirements
• Functional knowledge of associated HR/payroll business processes and best practices
• Knowledge of Section 125 plans, COBRA, FMLA, retirement, wellness, and other benefit programs impacting payroll
• Understanding of payroll compliance requirements, audits, and controls
• Knowledge of Workday Payroll module best practices

Skills

• Advanced proficiency in Microsoft Office, particularly Excel
• Strong working knowledge of Workday payroll functionality
• Ability to serve as a subject-matter expert and primary escalation point for complex payroll inquiries
• Skills and experience working cross-functionally with HRBPs, Finance, Benefits, and HRIS to resolve payroll-related issues
• Strong analytical and problem-solving skills to resolve issues independently within policy
• Ability to review, validate, and reconcile payroll data with a high degree of accuracy
• Experience identifying trends, errors, and opportunities for process improvement

Mindsets

• Detail-oriented with a consistently high level of accuracy; meets deadlines and maintains strong organization in a fast-paced environment
• Resilient and adaptable, able to manage changing priorities and business requirements effectively
• Proactive and solutions-oriented; takes ownership of issues through resolution
• Ability to clearly and professionally communicate payroll-related guidance and changes to employees and stakeholders
• Demonstrates strong collaboration and partnership across functions
• Acts as a role model for payroll best practices and compliance
• Maintains a high level of confidentiality and professionalism when handling sensitive information
• Effectively manages time and workload; prioritizes tasks to ensure timely payroll processing

Required and Preferred Education/Certification

• Bachelor’s Degree in Business, Human Resources or related field.
• Certified Payroll Professional (CPP) (preferred)

Required and Preferred Work Experience

• Demonstrated payroll experience in a complex or multi-state environment
• Experience working in a shared services or centralized payroll model (preferred)Experience supporting payroll audits, reconciliations, and year-end processes
• Experience with reporting, dashboards, and data analysis to support payroll operations
• Exposure to continuous improvement initiatives, process documentation, and standard operating procedures
• Prior experience acting in a lead or Supervisor capacity (e.g., mentoring peers, coordinating work, serving as escalation point)

Total Rewards

The annual pay range estimated for this position is $72,313.60 - $108,470.40 + overtime and is bonus eligible.

• Competitive Pay​

• Multiple Healthcare plan choices​

• Dental and vision insurance​

• A 401(k) plan with company and matching contributions ​

• Short- and Long-Term Disability​

• Life, AD&D, and Voluntary Insurance plans​

• Paid holidays & vacation​

• Floating days off​

• Parental leave for new parents​

• Employee resource groups​

• Learning & development programs​

• Fun culture where you have an opportunity in shaping our future

Career Path & Culture

Diversity, Equity, Inclusion & Belonging

We are believers in the power of difference. We strive to represent the communities in which we operate and to provide an inclusive, welcoming environment for all. We want Primient to be a place where every employee feels they belong and knows they are seen, heard, valued and safe to speak up. Our aspiration is to unlock the full potential in diverse perspectives, while offering everyone an equal chance to grow,

Primient is an equal opportunity employer, committed to the strength of an inclusive workforce.

California Consumer Privacy Act ("CCPA")

The Company is committed to complying with the California Consumer Privacy Act (“CCPA”) and all data privacy and laws in the jurisdictions in which it recruits and hires employees. We collect the following categories of personal information for the purpose of hiring the best qualified applicants and to comply with applicable employment laws: Name and contact information; Job preference and work availability; Social Security Number and/or other identification information; Education and qualifications; Employment history and experience; Military service; Reference and background check information, including relevant criminal history and credit history; Social media information; Pre-employment test results; Post-offer medical examination information and results, including drug test results; Voluntary self-disclosure information regarding minority, veteran, and disability status; and Information provided by you during the hiring process.